Legal Assistant, Appeals and Fair Hearings Division, W1440

Title: Legal Assistant, Appeals and Fair Hearings Division, W1440

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $54,000 - S64,000 commensurate with experience

Pay Band: 4

Agency: Department of Social Services

Location: Dept of Social Services

Agency Website: www.dss.virginia.gov

Recruitment Type: General Public - G

Job Duties

At the Virginia Department of Social Services, we put people at the center of everything we do. We believe that every Virginian can live a life of dignity and that all voices, ideas and experiences contribute greatly to our pursuit of excellence. Inspired by continuous improvement, we commit ourselves to listening, learning and cultivating environments of trust, respect and positive engagement. Together, we are mission-driven, eager to achieve, and passionate about bringing the best of who we are to those we serve.

We design and deliver high-quality human services that help Virginians achieve safety, independence and overall well-being. We are a $2 billion agency – one of the largest in the Commonwealth of Virginia – partnering with 120 local departments of social services and 31 community action agencies, along with faith-based and non-profit organizations, to promote the well-being of children, adults, and families statewide. We proudly serve alongside 1,650 (state) and 12,200 (local) human services professionals throughout the Social Services System, who ensure that thousands of Virginia’s most vulnerable citizens have easy access to the services and benefits available to them.

In addition to a rewarding work experience, VDSS offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching – Employee Benefits.

About the Position:

The Legal Assistant will provide program support to the Appeals & Fair Hearings Unit in order to process appeal requests in a timely and accurate manner. Primary functions include daily data entry of appeal information, preparation of reports as required, transcribing hearing records, preparing cases for court, typing of letters/vouchers, processing mail, answering telephones, filing and generally providing technical assistance to staff and the general public who contact the Unit concerning appeals. Additionally, the Legal Assistant will provide direct support to Hearing Officers and Director of Appeals and Fair Hearing.

Minimum Qualifications

Demonstrated:

• Experience preparing documents, case files, and/or hearings transcripts for attorney review.
• Ability to understand and adhere to Division policies and procedures.
• Ability to prepare hearing records for hearing officer and courts.
• Ability to prepare transcripts of Appeal Hearings.
• Accuracy in preparing letters/correspondence and other written documents.
• Ability to work under strict time constraints.
• Ability to assess workload, prioritize, adapt timely and appropriately to process documents and information within specified deadlines.
• Computer literacy with intermediate skills in word processing and database usage including demonstrated skills in data entry, retrieval, inquiry functions, and report generation.

Additional Considerations

• Familiarity with the administrative hearing process
• Experience preparing legal documents.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (RMS) employment site no later than 11:55 p.m. on the closing date listed. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided. This website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your RMS account for the status of your application and this position.

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