Executive Administrator, Legal, Global Product, IP, Services

Company Description

Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.

When you join Visa, you join a culture of purpose and belonging – where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world – helping unlock financial access to enable the future of money movement.

Join Visa: A Network Working for Everyone.

Job Description

The Executive Administrator role will provide administrative support to the Senior Vice President, Chief Counsel, Global Product, IP & Services and general assistance to other team members. This position handles details of a confidential nature and requires a broad working knowledge of departmental and company policies and practices.

This role is an individual contributor with a primary focus on execution. This position is at a developing professional level and solves a range of straightforward problems and analyzes possible solutions using standard procedures. This position receives a moderate level of guidance and supervision.

Essential Functions

Administrative support duties will include, but are not limited to the following:

• Managing complex calendar scheduling including video conference / telepresence, trainings (off-site and/or internal) and group events.

• Making complex travel arrangements.

• Processing expense reports in a timely manner.

• Preparing meeting materials, including assisting with the creation of presentations, handouts and other related materials.

• Drafting and typing correspondence, making copies, preparing binders, directing inquiries to the proper party within the teams and managing visitors.

• Establishing and maintaining effective and cooperative professional business relationships with all levels of management, employees and outside companies.

• Supporting projects as needed for legal leadership.

• Providing back-up assistance to other administrative support team members as needed.

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Qualifications

Basic Qualifications

• Minimum of 6 months of work experience or a bachelor’s degree

Preferred Qualifications

• Associate: 2 or more years of work experience/ Specialist: 4 or more years of relevant work experience.
• 5 or more years of administrative experience supporting a senior executive in a fast-paced environment with minimal supervision
• Discretion combined with poise and professionalism in all communications.
• Must be able to exercise good judgment regarding information that may be confidential or sensitive.
• Ability to multi-task and prioritize work with strong attention to detail.
• Excellent planning, organizational, written and verbal communication skills.
• Exercise good judgment in setting priorities and interacting with internal and external contacts.
• Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations.

Additional Information

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel 5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting.  The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.  Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent