Manager, LPS Administration & Special Projects

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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Manager, LPS Administration & Special Projects

Job Profile Title

Manager C, Academic Affairs, Academic Administration

Job Description Summary

The Manager of LPS Administration & Special Projects reports to the Vice Dean for the College of Liberal & Professional Studies and ensures efficient operation of the Vice Dean’s office. The position also plays a central role in ensuring the smooth and effective functioning of division-wide administrative operations; manages LPS-wide events and communications on behalf of the Vice Dean; coordinates staff hiring processes and professional development activities and associated budgets; manages special initiatives and projects; and provides high-level administrative support to the Vice Dean and the senior leadership team of LPS.

Job Description

For over 130 years, the College of Liberal and Professional Studies (LPS) in the University of Pennsylvania's School of Arts and Sciences has extended a Penn education to a diverse population of ambitious students – from veterans and international scholars to high school students and working professionals. The LPS portfolio includes degree and non-degree programs designed to help students develop the skills they need to thrive in a changing global society.  LPS programs are delivered on Penn’s campus, online, and abroad, and all have a foundation in the arts and sciences.

Responsibilities:

• Executive Level Support:  Provide executive level administrative support to the Vice Dean of Arts and Sciences Professional and Liberal Education including drafting correspondence and reports, maintaining the Vice Dean’s complex calendar, meeting planning and preparation, and managing travel arrangements and reimbursements.  Serve as liaison for the Vice Dean in interactions with internal and external contacts and direct communications for the Vice Dean’s office.  Supervise Vice Dean administrative budget.

• Manage division level administrative operations:  Oversee division-wide administrative functions and systems.  Generate and/or maintain LPS policies and forms and supervise organization of shared drive; train and communicate with staff on policies and processes.  Primary point person with SAS Computing and SAS Human Resources. Manage related budgets.

• Project and Events Management:  Manage special projects related to LPS administration and operations; direct planning, coordinate and oversee communication with LPS staff and other offices, oversee project execution, report to LPS leadership on progress/results.  Complete high-level projects involving collecting, collating and assembling data for various reporting needs, meetings and presentations.  Plan and oversee regular events for LPS staff, faculty and employer advisory boards, alumni and donors. Participate in planning