TO Administrative Assistant II Planning

In-House (Only Current SECR, SELC, and TOPS Employees and SCIT Members May Apply)

Full-Time

6/9/26-6/13/26

Days and Shifts: 1st Shift, M-F, 8a-5p Schedule to be determined

Wage: $19.37

Eligible Employer for Public Student Loan Forgiveness as a non-profit

 

Position Summary:

This is the second senior level secretarial position, and while it incorporates elements of other levels, it has a majority of effort associated with specialized secretarial/clerical support services or program-related activities including greeting visitors, answering phones, screening and routing calls, scheduling; drafting, monitoring and tracking of correspondence and other typed material.  Perform a wide variety of typing and general clerical duties of moderate difficulty with only occasional instruction or assistance.  Solve routine problems by choosing from a number of limited alternatives and work productively even in the absence of supervision.  Serve as primary support staff for a director or department head.  This position requires a high degree of independence, judgment and initiative in making decisions in accordance with approved procedures and precedents. 

 

Supervision Exercised: 

• May coordinate assigned tasks and supervise youth workers.
• May delegate assignments to administrative support employees.

 

Essential Duties and Responsibilities: 

• Perform duties and responsibilities of the Administrative Assistant I or Receptionist, if applicable.
• Perform routine clerical duties such as filing, photocopying, faxing, scanning, archiving, and operating office equipment.
• Maintain departmental records, including specialized documents, budget, department expenditures and purchases.
• Maintain and monitor office supply inventory and order new supplies as needed.
• Coordinate secretarial/clerical duties associated with a program/project or process.
• Conduct projects or assignments as directed; collect, compile and write updates and/or reports on findings.
• Develop, prepare, and/or compose responses, memos and correspondence related to specialized clerical functions of the department.
• Make recommendations related to assigned duties, office procedures, or processes.
• Provide assistance and/or coverage for other department administrative support employees, as appropriate.
• Department specific duties and responsibilities will be discussed and assigned by the immediate supervisor.
• Provide excellent customer service for all internal and external customers of the operations at all times. Provide solutions for customer concerns and continually focus on customer service as our top priority.
• Must maintain strict confidentiality and present a positive, professional demeanor and image at all times.
• The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor.

 

Contacts/Purpose of Contacts: 

• Empowered to interact with associates within the organization, with Tribal Council members, tribal members, and with the general public to accomplish the objectives of the organization.
• Contact with governmental and regulatory agencies and senior executives in the organization. 

 

Minimum Qualifications: 

• High School Diploma or GED.
• Two years administrative support experience.
• Must be able to complete and pass a typing test at 30 wpm, with 70% accuracy.
• Must be able to perform the essential functions of the position.
• Must be able to obtain and maintain a gaming license or pass background check to meet the employment eligibility requirements as they pertain to the position.

 

Desired Qualifications: 

• Associate’s Degree in Administrative Assistant Professional, Office Professions-Administrative Assistant, Business or related field.
• Proficient in Microsoft Office Suite.

 

License, Certification, or Special Requirements: 

• Native American preference shall apply to all positions. 

 

Knowledge, Skills, and