Clinical Program Coordinator

We are seeking a Clinical Program Coordinator who will be part of the Johns Hopkins Critical Care Physical Medicine and Rehab program in an intensive care unit (ICU) setting. The position will assist with collecting clinical data regarding patient treatments and evaluations; managing both electronic and paper records; patient evaluations; creating standard operating procedures and data collection forms; designing and creating small electronic databases; performing statistical analyses; preparing reports and presentations; and carrying out other related duties.

Specific Duties & Responsibilities:

• Support physician leaders and assist with training and oversight of program assistants in the clinical program.
  

• Proactively seek to improve or optimize workflow and discuss with coordinator/supervisor as appropriate.
• Screening and assisting in hiring new clinical program staff.
  

• Ensure clinical program staff are adequately trained, and assessed using quality assurance procedures, to perform their work-related duties.
  

• Take initiative and anticipate and respond to staff and patient needs based on awareness of routine and repeated job functions.
  

• Demonstrates and serves as a role model for a positive work environment, including high motivation, positive attitude, and good judgment, tact, and sensitivity in all interpersonal interactions with all research staff, investigators, students and participants.
  

• Using explicit criteria, screen and identify eligible patients and maintain a paper and electronic log of eligible and non-eligible patients; request clarification from clinical and program staff if uncertainty regarding eligibility; promptly notify clinical and project staff of eligible patients.
  

• Able to prioritize and work on multiple tasks with concurrent deadlines and utilize good time management.
  

• Track expenses to assist Program Director with budget-related analyses.
  

• Communicate with clinical staff to ensure proper rehabilitation-related consults are ordered.
  

• Under the direction of the Medical Director coordinate rehabilitation activities in conjunction with nurses, physicians, therapists and technicians to maximize patient access to physical rehabilitation services in MICU.
  

• Regularly update clinical and project staff, verbally and in writing, of progress with job functions.
  

• Communicate effectively and cooperate with both clinical and program staff who are directly and indirectly involved to achieve program goals in an efficient and effective manner.
  

• Coordinate and provide intellectual contributions to quality improvement projects and related research within the Program, which includes but is not limited to establishing electronic and manually extracted data streams and standardized reports from EPIC to monitor the progress, ad hoc reports of QI data, and the creation of meeting minutes/agendas.
  

• Assist with literature search and finding, ordering and retrieving published research articles.
  

• Manage the clinical program’s educational multimedia projects by consenting, photographing and video recording patients engaged in therapy services and consenting for relevant studies.
  

• Maintain compliance with HIPAA and protect patients’ personal health information.
  

• Create and update standard operating procedures (SOP) for rehabilitation processes in the ICU setting based on existing knowledge and understanding of relevant processes related to both rehabilitation techniques and the unique needs of critically ill patients.
  

• Create new data collection forms and revise existing data collection and therapy evaluation forms and progress notes.
  

• Design and develop an electronic database to store data from collection forms.
  

• Data entry and management using electronic database and other another computer software.
  

• Design and perform both routine and ad hoc (customized) data analyses using descriptive statistics and relevant parametric and non-parametric tests.
  

• Design and implement standard and customized reports and presentations, prepared in both text and tabular format, for data analyses and overall project activities.
  

• Ensure that all stored electronic data with PHI meets Johns Hopkins Data Guidelines.
  

• Work with Information Technology personnel regarding the clinical programs databases.
  

• Track and assess quality and completeness of data entry and abstraction and data streams; immediately raise potential concerns with supervisors.
  

• Maint