Job Description

Welcome to AMN Healthcare — Where Talent Meets Purpose
 

Ever wondered what it takes to build one of the largest and most respected healthcare staffing and total talent solutions companies? It takes trailblazers, innovators, and exceptional people like you.
 

At AMN Healthcare, we don’t just offer jobs — we build careers that make a difference.
 

Why AMN Healthcare? Because Excellence Is Our Standard:

– Named to Becker’s Top 150 Places to Work in Healthcare — three years running.
– Consistently ranked among SIA’s Largest Staffing Firms in America.
– Honored with Modern Healthcare’s Innovators Award for driving change through innovation.
– Proud holder of The Joint Commission’s Gold Seal of Approval for Staffing Companies since 2006.

Senior Executive Assistant to the CEO

Onsite 4-5 days/week

The Senior Executive Assistant to the CEO provides high level‑level administrative, logistical, and coordination support to the President & CEO, ensuring the smooth execution of daily activities, meetings, communications, and executive office operations. This role manages the CEO’s schedule, information flow, travel, meetings, and logistics while supporting leadership rhythms, (e.g., executive meetings, leadership offsites, governance or board‑adjacent preparation), events, and follow-up. The position requires proactive problem-solving, strong organizational skills, executive presence, attention to detail, excellent communication skills, discretion, and the ability to manage competing priorities in a fast-paced‑paced executive environment.

Executive Support & Daily Operations

• Proactively manages the CEO’s calendar, schedules meetings, coordinates stakeholders, and protects focus time.

• Monitors and triages the CEO’s email, flagging priorities and drafting routine responses.

• Prepares agendas, pre‑reads, materials, and briefing documents for CEO meetings.

• Tracks action items and coordinates follow‑ups with internal partners.

• Maintains CEO files, contact lists, and key documents.

• Supports budget tracking and administrative processes.

• Coordinates with IT, Facilities, and internal partners to support executive office needs.

Leadership Meeting & Committee Support

• Coordinates agendas, preparation, and logistics for CEO Committee and other leadership meetings.

• Ensures materials, sequencing, and stakeholder alignment are in place ahead of each session.

Travel & Event Management

• Books and manages complex travel itineraries, including flights, lodging, ground transportation, and last‑minute changes.

• Processes expense reports and reconciliations related to executive travel and activities.

• Supports planning and execution of CEO‑sponsored trips or events, traveling as needed for onsite coordination.

• Coordinates venues, vendors, catering, AV, materials, seating, and onsite logistics for key events.

• Manages the CEO’s speaking, awards, and conference itinerary in partnership with Communications and Marketing.

Operational Excellence & Execution

• Maintains exceptional organization and follow‑through across calendar, meetings, travel, and logistics.

• Manages multiple priorities with accuracy and attention to detail.

• Builds reliable, repeatable processes that keep the CEO’s day running smoothly.

• Owns workstreams, logistics, and follow‑ups end‑to‑end.

• Tracks action items and ensures commitments are met independently.

• Continuously improves workflows, tools, and systems.

• Learns and adapts to CEO preferences.

• Embraces new tools and methods that enhance productivity.

Judgment, Discretion & Professionalism

• Uses sound judgment with sensitive, confidential, and time‑critical information.

• Knows when to escalate, act independently, or seek guidance.

• Represents the CEO and the Office of the CEO with professionalism and trust.

• Balances responsiveness with thoughtful gatekeeping.

• Protects and optimizes the CEO’s time across internal, external, and focused work.

Anticipation, Planning & Risk Management

• Anticipates CEO needs, preferences, and pressure points.

• Identifies conflicts, risks, and gaps early and takes proactive action.

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