Payroll Assistant Manager

 

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

UUP

Job Summary:

The Department of Finance at SUNY Downstate Health Sciences University is seeking a full-time Payroll Assistant Manager / Senior Staff Assistant. The successful candidate will:

• Maintain payroll and time and attendance information by collecting, calculating, and entering data into various systems, as appropriate.
• Update payroll records by entering changes in exemptions, job title and department/division transfers, or other information as needed.
• Prepare reports by compiling summaries of information such as earnings, taxes, deductions, leave, disability, and nontaxable wages, etc.
• Manage high volume phone call and email inquiries.
• Meet with employees (in-person/zoom meetings) to address their concerns.
• Reviewing documents, timesheets, letter/forms and checks etc. to ensure accuracy. Accurately input/update information and records into databases and spreadsheets, etc.
• Determine payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, and workers compensation payments and other such liabilities, as necessary.
• Resolve payroll discrepancies by collecting and analyzing information and implementing changes as Assistant Payroll Manager.
• Provide payroll information and training to supervisors, employees and other approved personnel.
• Support payroll operations by following policies and procedures; reporting problems and ensuring necessary corrections are made to ensure the accuracy of payroll transactions.
• Interact with Audit & Control, SUNY Central and Civil Service managers to address payroll issues.
• Process overpayments and interacts with Assistant Attorney General in processing affidavit for final judgment.
• Maintain the confidentiality of payroll records.
• Contribute to team effort by accomplishing related results as needed.
• Adhere to all New York State regulatory requirements and SUNY policies and procedures.

Required Qualifications:

• Associate's Degree.
• 3 to 5 years of experience in Payroll or a related field preferably working in a healthcare environment. 
• Ability to analyze information, possess strong data entry skills with focus on high quality work and attention to detail as well as confidentiality, thoroughness, general math skills, reporting skills, verbal, written communication and organizational skills.
• Ability to work in a team environment and communicate effectively with all levels of the organization.
• Proficient with MS Office Suite and a variety of electronic database systems is necessary.

Preferred Qualifications:

• Bachelor's Degree preferred.
• A working knowledge of New York State Finance Law is preferred. 

Work Schedule:

Monday to Friday; 9:00am to 5:00pm (Full-Time)

Salary Grade/Rank:

SL-3

Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under fed