Administrative Specialist

The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach.

Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies.

We are seeking a highly motivated and detail-oriented Administrative Specialist. This role will play a critical role in supporting the Enterprise Technology Transformation (“ETT”) leadership team, including Innovation, Center of Excellence, and Applications. 

This individual will serve as a strategic communications partner and trusted administrative leader, responsible for developing executive-level communications and ensuring the smooth operational functioning of the department.

This role requires a strong understanding of technology transformation initiatives and the ability to translate complex concepts into clear, compelling executive-level materials. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working directly with senior leadership.

Executive Communications & Presentations

• Develop executive-level PowerPoint presentations, incorporating substantive content that reflects ETT initiatives, priorities, and outcomes
  • Synthesize complex technical, operational, and strategic information into clear, concise, and visually effective materials for senior leadership and stakeholders
  • Leverage and adapt prior content, presentations, and materials to ensure consistency and efficiency across communications
• Gain and maintain a working understanding of ETT’s mission, programs, and technology initiatives to support high-quality content creation

Administrative & Operational Support

• Partner with HR and ETT leadership to support recruiting and onboarding, including:
  • Assist ETT leadership in the preparation of Job Requisition Packets
  • Tracking recruiting and hiring status
  • Coordinating onboarding logistics and agendas for new team members
• Routinely prepare and submit expense reports and invoices
• Manage regular disbursement and cost recovery reports
• Provide information governance and operational support, ensuring documentation and materials are properly organized and maintained

Calendar, Meetings & Coordination

• Manage complex calendars for leadership, including internal and external meetings and conference calls
• Coordinate and attend regular meetings with the ETT leadership team and KM Lawyers to facilitate alignment across projects and programs
• Prepare meeting materials, agendas, and follow-ups as needed

Planning, Travel & Special Projects

• Assist with planning and coordination of group activities, events, and offsites
• Coordinate travel arrangements and prepare detailed itineraries
• Support special projects on an as-needed basis, including cross-departmental initiatives

• Bachelor’s degree or equivalent experience
• Minimum 3 years of experience in a similar role in a professional services firm
• Proven experience working in Agile/Scrum environments required
• Demonstrated experience creating executive-level PowerPoint presentations with substantive content
• Strong ability to quickly understand and communicate complex subject matter, particularly in technology or transformation environments
• Excellent written, verbal, and organizational skills
• Proven experience supporting senior leaders in a fast-paced, professional environment
• High level of discretion and professionalism
• Advanced proficiency in Microsoft PowerPoint; strong working knowledge of Microsoft Office tools
• Ability to manage multiple priorities, deadlines, and stakeholders simultaneously

 

This position will require some physical presence in Proskauer’s offices on a weekly basis. The anticipated c