Administrative Coordinator, Day Shift, Human Resources

Support Center

If you are a current Adventist HealthCare employee, please click this link to apply through your Workday account.

 

Adventist HealthCare (AHC) seeks to hire a Administrative Coordinator for our Onboarding Health Clinic in Germantown, Maryland, who will embrace our mission to extend God’s care through the ministry of physical, mental, and spiritual healing.

As an Administrative Coordinator, you will:
•Be the point of contact for new hires and serves as a welcome ambassador at the Onboarding Employee Health Clinic.
•Collect and processes new hire paperwork, i.e. schedules pre-employment physicals; ensures new hire completes employee jot form; works closely with recruitment coordinators and new hires regarding missing or incomplete information; ensures accuracy of files; verifies primary source for required Licensure and I-9 documents; and submits and reviews new employee online background checks in Workday.

•Assists and supports Onboarding and Orientation team at the Support Center when there is downtime at the clinic. If there are no appointments scheduled, this individual will travel to the Support Center to support and assist the onboarding and orientation team.
•Entering new hire information into C-Cure (preferred name, credentials, job title, etc).
Serves as Backup for the Front Desk at Support Center:
• Serves as a backup for when the Administrative Coordinators at the Support Center are on PTO or out of the office.
• Answers phones and greets guests when they come to the corporate office.
• Ensures all visitors check in upon arrival.
• Assists with making badges for new hires at the Support Center

Independence (Degree of Supervision Received)

Supervision: The incumbent performs a variety of routine work within established policies and procedures and receives detailed instructions on new projects and assignments.

Required Knowledge, skills, abilities, and other characteristics: Competencies
• Be diligent and extremely organized. Own various operational task to enhance the entire candidate experience.
• The ability to think critically to identify and solve issues proactively
• Strong operational and organizational skills as well as great attention to detail
• Ability to quickly comprehend new concepts and embrace them
• Comfortable with multitasking and prioritization
• High degree of responsiveness and sense of urgency
• Great customer service skills and ability to easily relate to clients and others internally
• Positive, professional & friendly demeanor
• Excellent communication skills, ability to build rapport and relationships easily
Required Qualifications: Education and Experience
• High School Degree or GED Strongly Preferred.
• Experience with front desk and customer service experience.
• Understanding of Human Resource processes and procedures preferred
• Ability to use confidentiality and discretion with confidential materials
• Approachable and confident to interact with employees at all levels
• Ability to multi-task, manage projects, and detail oriented.
• Proficiency in Microsoft Office Suite – Excel, Word, Outlook, ATS- Workday preferred for our Onboarding Health Clinic in Germantown, Maryland, who will embrace our mission to extend God’s care through the ministry of physical, mental, and spiritual healing.

Work Schedule:

M-Th: 8-4:30

Fri: 7-3:30

- Onboarding Clinic Germantown MD

- Office hours may change based on Organization needs

- Office remains open in inclement weather

At Adventist HealthCare our job is to care for you.

We do this by offering:

• Work life balance through nonrotating shifts

• Recognition and rewards for professional expertise

• 403(b) retirement plan

• Free Employee parking

• Benefits Eligible Positions:

  • Competitive, comprehensive benefit plans [including health, employer-paid disability and life insurance, PTO]

  • Employer retirement contribution and match after 1-year of eligible employment with 3 year vesting  

  • Ancillary benefits such as flexible spending, legal and pet insurance to meet the needs of employees and their eligible family members

  • Subsidized childcare at participating childcare centers

As a faith-based organization, with over a century of caring for the communities in the Maryland area, Adventist HealthCare has earned a reputation for high-quality, compassionate care. Adventist HealthCare was the first and is the largest healthcare provider in Montgomery County.

If you want to make a difference