HR Operations Specialist

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Title: HR Operations Specialist

Location: Miami

Job Summary

The HR Operations Specialist is a key member of the HR Operations team, responsible for ensuring the smooth execution of employee lifecycle processes through close coordination with our Global Business Services (GBS) provider. While GBS handles most transactional processing in Workday, this role provides oversight, conducts quality reviews, and offers process clarification and guidance as needed.

This position serves as a subject matter expert on HR processes and systems, supporting escalations, maintaining accurate documentation, and contributing to continuous process improvement. The HR Operations Specialist works collaboratively with HR Business Partners, Centers of Excellence (COEs), the HRIS (Workday) team, and external vendor partners to deliver consistent and compliant HR services across the organization.

Key Responsibilities

• Support the U.S. New Hire Onboarding process from post-offer through Day One by coordinating pre-employment activities (e.g., I-9s, corporate credit card initiation, documentation tracking). Monitor GBS’s completion of Workday transactions and reporting, ensuring accuracy and readiness for each new hire.
• Provide administrative support to the Global Mobility and Immigration team, including visa processing, I-9 reverifications, relocation, transfers, and related payment processing. Lead coordination of rehire and termination processes across home and host countries for relocated employees.
• Complete ad-hoc employment verifications not covered by the automated system for current and former employees.
• Review and respond to HR Workday tickets requiring secondary escalation, in collaboration with our PSC outsourcing partner, who manages the first level of case resolution. Ensure all cases meet SLA expectations and deliver a high standard of customer service.
• Act as a point of contact for GBS, our third-party HR service provider, to provide guidance, support, and clarification on colleague inquiries and HR transactions (e.g., personal data updates, job changes, reporting line changes, compensation updates). Review and validate data entry completed by GBS in Workday to ensure accuracy and compliance with HR policies.
• Serve as a liaison to GBS for system-generated termination and offboarding processes, including voluntary exit notifications. While GBS handles the communication to departing employees, partner closely with Employee Relations and HRBPs to ensure offboarding is executed accurately and in alignment with company policies.
• Partner with GBS, who performs the initial audit of HR transactions in Workday (e.g., new hires, terminations, transfers, and pay changes), by conducting a secondary review to ensure data integrity, accuracy, and compliance with internal policies and audit requirements.
• Partner with HR COEs and GBS to assess and enhance end-to-end employee lifecycle processes (hire-to-retire), identifying gaps, inefficiencies, and opportunities for automation or process improvement.
• Ensure consistency and compliance across employee lifecycle processes by overseeing Workday transactions completed by GBS, includ