Office Assistant 3 - Spokane Valley

Posting number: 2026-06081

Department: Dept. of Corrections

Division: CCD - Section 1

Job classification: OFFICE ASSISTANT 3

Posting type: Open & Promotional

Categories: Corrections, Office and Administrative Support

Summary

• If you are viewing this posting from an external job site (such as Indeed), copy/paste and search via the following link to apply directly to this and other positions within our agency:  https://www.governmentjobs.com/careers/washington/doc. 

Our agency is looking to fill a full-time, permanent Office Assistant (OA3) vacancy within the Community Corrections Division. This position works for the Spokane Interstate Unit located at 12406 E Desmet Ave, Spokane Valley, WA 99216.

Under general supervision from the Administrative Assistant 4 (AA4), this position performs file management and routine, advanced clerical support tasks for the unit. Working independently, you will perform a variety of complex clerical projects and assignment and perform duties involved with working at the reception desk. Work hours: Monday-Friday, 8:00 am to 5:00 pm.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!

HOW TO APPLY
Select the 'Apply' button located at the top right corner of this posting. A complete application packet will include the following:

1. Online application. You must complete the online application, including the 'Work Experience' section. Your resume will not substitute for this requirement. 
2. Cover letter. Regarding your interest in this position.
3. Resume. Detailed and chronological. 
4. Three professional-level references. Current and recent supervisors are preferred with a valid phone number and email for each. Review the 'Supplement Information' section for the requirements and definition of. References are contacted after the interview process.

Applicants wishing to claim Veterans’ preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs.

Do not include personally identifiable information or personal photos within your application packet.

Incomplete application packages or ‘see resume’ in lieu of the requested information may disqualify you from the process.  

Examples of duties

Manage and maintain electronic and physical files.

• Database entry and retrieval from various systems, such as OMNI (Offender Management Network Information) and OnBase.
• Create, manage, and archive DOC field files.

Provide front desk reception on a rotational basis.

• Ensure the public office doors are opened at 8:00 am and closed at 5:00 pm.
• Greet and direct clients, general public, and/or stakeholders to the appropriate staff. 
• Manage a multi-line phone system.

Other duties as assigned. 

• Deliver mail to the Broadway Administration building.
• Receive and distribute reports.
• Order office supplies.

Qualifications

Required Qualifications

• High school diploma or GED equivalent.
• Six months of clerical experience with a basic knowledge of Microsoft Programs to include Word, Outlook, and Excel.
• And must possess and maintain an unrestricted vehicle operator's license valid in the state of Washington.

The successful candidate will