Executive Assistant - Temporary
BPGbioAbout the role
THIS IS A TEMPORARY POSITION (6-9 MONTHS)
POSITION SUMMARY:
The Executive Assistant provides high-quality administrative and operational support to members of the Executive Management Team in a fast-paced, high-accountability environment. This role manages complex scheduling, travel coordination, and executive-level logistics while handling sensitive and confidential information with discretion. The Executive Assistant serves as a central coordination point across internal teams and external partners to ensure smooth day-to-day execution of executive priorities.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Manage complex calendars for multiple executives, including prioritization, scheduling, and coordination of internal and external meetings
- Coordinate domestic and international travel, including itineraries, logistics, and expense support
- Expense reports and credit card reconciliation (experience with Concur)
- Organize and manage logistics for meetings, including conference rooms, materials, AV, catering, and virtual meeting setup
- Prepare, edit, and format documents, presentations, and reports using Microsoft Word, Excel, and PowerPoint
- Draft and manage routine correspondence on behalf of executives
- Maintain organized filing systems and ensure documents are accurate, up-to-date, and accessible
- Process purchase orders, track invoices, and coordinate with Finance on vendor payments and project-related expenses
- Coordinate with external vendors, consultants, and service providers as needed
- Support company-wide scheduling and ad hoc executive requests, including cross-functional coordination
- Serve as backup coverage for other administrative personnel when required
- Provide occasional reception and office support as needed
- Perform other duties as assigned to support executive and organizational needs
QUALIFICATIONS:
- 5+ years of experience supporting multiple senior leaders in a fast-paced environment (biopharma or life sciences preferred)
- Associate’s degree or some college coursework preferred; equivalent experience considered
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills with ability to manage multiple priorities and deadlines
- High level of discretion and ability to handle confidential information
- Excellent written and verbal communication skills
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