Senior Administrative Assistant, IMCO, Eyecare & Specialty

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

Purpose: To provide lead administrative support to the VP of Specialty & Eye Care International Marketing and Commercial Operations (IMCO), as well as support for the extended Specialty and Eye Care department. Responsibilities include complex calendar management across multiple time zones, travel scheduling, correspondence management, courier scheduling, expense report processing, meeting and event planning, distribution list management, and the creation or modification of business documents.

Responsibilities:

• Proactively manages complex calendars across multiple time zones, anticipating conflicts and prioritizing meetings based on business needs
• Meeting and travel activities: assist with organizing meetings, sending invitations, booking rooms and venues, arranging catering and other vendors as needed, preparing documents, taking meeting minutes, and following up after meetings
• Organizes business trips, including travel and accommodations, and processes travel expense claims as necessary
• Processes mail: manages incoming and outgoing mail for the department
• Budget: supports the Specialty & Eye Care team in all administrative matters related to budget control
• Maintains and updates department distribution lists to ensure accurate and effective communication
• Handles confidential and sensitive information with discretion, particularly related to budgets, personnel, strategy, and business performance
• Acts as a team player, providing support and mentorship for the other department administrative assistant as workload allows
• Identifies opportunities to improve administrative processes, including templates, trackers, distribution lists, workflows, and team operating routines
• Uses advanced software skills to perform work assigned and excels with Microsoft Office Suite and other business-specific software, including the Corporate Travel Website
• As appropriate, keeps up to speed with the latest AbbVie AI tools to help improve administrative processes and drive efficiency

Qualifications

• High school diploma or equivalent; some college preferred
• 5+ years of previous administrative experience or equivalent
• Operates with little instruction and minimal supervision
• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, and Outlook
• Effective written and verbal communication
• Planning and organization skills
• Time management and prioritization skills
• High attention to detail and accuracy, especially in scheduling, travel, expenses, communications, and document preparation

Additional Information

​Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ​
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​
• This job is eligible to participate in our short-term incentive programs. ​

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of  any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion