Document Controller, Engineering

This postion will be for one of our subsidiary companies, Malarkey. Founded in 1956, Malarkey Roofing Products is a US manufacturer of residential and commercial roofing products, with production facilities in Oregon, California, Oklahoma, and Maryland.This will be for our new facility located in Indianapolis, IN. 

 

Job Purpose

Develop and maintain procedures and standards for maintaining documents and revision history of documents, including document development, approval, distribution, and amendment. The ideal candidate will have strong time management skills, and the ability to collaborate with cross-functional teams.

 

Duties and responsibilities

• Responsible for implementing and maintaining Document Control processes assuring document control, cataloging, change control and archival requirements are met for the owner/operator.
• Support the workflow and delivery of required documents for a capital project, overseeing the flow and management of documents from the project team, external engineers and contractors.
• Manage interfaces with all parties involved with the owner’s Electronic Document Management Systems (EDMS), ensuring the workflows and distribution matrices are managed for accurate, fast, and efficient information sharing. Identify and mitigate obstacles as necessary.
• Manage transmittals from owner’s EDMS, coordinate workflow responses for external consultants and contractors, and other associated tasks.
• Trains team members in processes and document control software as necessary
• Interface with external consultants, contractors and other project team members to ensure consistency and processing project documentation, files, engineering and supplier drawings and other project related documents.
• Develops and maintains procedures and standards for maintaining documents and revision history of documents, including document development, approval, distribution, and amendment.
• Manage timely submission of RFls, Submittals, Change Orders, claims internally and externally. Maintains associated logs, as well as, distribution and follow up to maintain schedule of submission/re submission.
• Primary user of the Owner EDMS system.
• Distribution of project documents to project team for review and comments
• Familiarity with capital projects including engineering and construction is highly desirable.
• Preparation and issuance of monthly reports collecting information and data from project teams.
• Organizing and maintaining archives of various project documentation including correspondence, drawings, and other related engineering and construction documents.

Qualifications

• Bachelor’s degree preferred
• Proficient in Microsoft Office (Word, Excel, and PowerPoint)
• Minimum 5 years’ experience with maintaining document management systems on large projects.
• Experience working with Procore or similar EDMS highly preferable as well as with SharePoint.
• Fully versed with using an EDMS system
• Familiarity with capital projects including engineering and construction industries is desirable.
• Show high levels of commitment to detail and organizational skills.
• Experience working with Document Management Guidelines
• Work well under pressure to meet project deadlines
• Demonstrate great oral and written communication skill

 

Working conditions

Varied environments including offices, plant, construction and distribution sites

Travel Requirements:  None