College Assistant Analyst

College Assistant Analyst (AA/S I)

College of Natural Resources & Sciences
Job # 541272
Close Date: Thursday, September 19, 2024

 

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have over 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job #541272) Administrative Analyst/Specialist I, College Assistant, Salary Range: $3,694 – $7,131; Hiring Range: $3,878 - $4,600. Salaries typically start at the beginning of the range and are commiserate with experience. This is a full-time, benefited, non-exempt, 12-month pay plan, permanent position with a one-year probationary period in the College of Natural Resources & Sciences. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits.

 

Position Summary:

Under the direct supervision of the Dean of the College of Natural Resources and Sciences, the incumbent is responsible for the entire specialized clerical/administrative support and coordination to the department and associated areas, including the associated undergraduate programs, facilities, or units. Particular emphasis is in the areas of office coordination and liaison duties, department and program support, personnel administration, and fiscal management. Work is completed independently and involves coordination with staff and student employees.

 

Key Responsibilities:

Fiscal Support

• Under guidance of the College Resources Analyst, research, analyze, organize, and coordinate financial matters for the college.
• Responsible for maintaining fiscal records, expending funds, and overseeing the department and/or program budgets in consultation with the College Resources Analyst
• Provide budget and finance support, including data analysis, to staff and faculty.
• Completes budget and finance activities with campus partners related to payroll, human resources, academic personnel services, accounts payable, accounting, facilities, contracts and procurement, sponsored programs, and others.
• Procure materials and equipment and initiate contracts to support college initiatives.
• Coordinate travel and professional development allocations and approvals in consultation with College Resources Analyst
• Provide support to College Resources Analyst as necessary for day to day and quarterly reporting.
• Collaborate with Information Technology Services for annual college-wide computer refresh purchasing.
• Performs other similar budget or fiscal activities as needed or assigned.

 

Office and Program Support

• Coordinates the effective operation and administrative function of the College office in alignment with best practices and rules and regulations
• Works with Dean and Associate Deans to determine methods, policies, and procedures necessary t