The Momentary is a venue for the music, art, and food of our time; and a catalyst for creativity and economic vitality. An extension to Crystal Bridges, the Momentary is a ‘living room’ where community gathers to be inspired, connected, and joyful.

Job Description:

Position Title: Programming Assistant, Food Programs

Position Type: Full-Time

FLSA Classification: Non-Exempt

Division: Momentary, Food Programs

Reports to: Associate Director, Food Programs

Compensation Range: $16.15 - $24.23

About Crystal Bridges & The Momentary:

Crystal Bridges is a museum of American art located in Bentonville, Arkansas. We explore the unfolding story of America by actively collecting, exhibiting, interpreting, and preserving outstanding works that illuminate the American heritage and artistic possibilities. Founded by Alice Walton in 2005, the museum opened in 2011 and is a public, non-profit charitable organization with free admission.

The Momentary is a venue for the music, art, and food of our time, and a catalyst for creativity and economic vitality. An extension to Crystal Bridges, the Momentary is a ‘living room’ where community gathers to be inspired, connected, and joyful. The Momentary enriches lives through music, art, and food experiences that inspire creativity, build community, and create joy. You belong here, make the most of this moment.

Position Summary

The Programming Assistant is an integral member of the Food Programming team who contributes to the programmatic vision through administrative and execution support. A strong interest in and experience with food and beverage is required. The Programming Assistant supports an active team in the research, planning and implementation of a wide range of food programs including but not limited to, chef’s dinners, pop-ups, festivals, workshops, competitions, panels, and lectures.

The Programming Assistant will be in regular communication with visiting chefs and their teams, external food vendors, internal departments, and community partners. They will be knowledgeable of all programs in the Food Programming department and act as a bridge between idea generation, practical production, and audience experiences.

The Programming Assistant regularly performs administrative tasks that are complex in nature and require considerable discretion and confidentiality. The Programming Assistant must be consistently professional, approachable, proactive, and be able to organize and balance multiple tasks. Regularly, the Programming Assistant will be responsible for working across multiple, overlapping timelines and ensuring all external and inter-departmental communications are clear, timely, and documented. The position requires strong public speaking skills, social networking, and community organizing skills. Opportunities exist for this role to develop programs under the supervision of the Associate Director of Food Programs.

The Programming Assistant reports to the Associate Director, Food Programs, and works closely with team members across departments at Crystal Bridges and the Momentary, including, but not limited to, Hospitality, Operations, Box Office, Data Strategy, Brand Strategy and Communications, Engagement, and Visual Arts.

Principal Responsibilities

Research and Data Analysis

• Conduct comprehensive research on chefs, restaurants, and emerging artists to identify potential programs.
• Analyze trends in the hospitality industry, understand relevant food culture, and compile data around audience insights to make informed recommendations for bookings.

Talent Coordination:

• Assist in selecting food vendors for concerts and festivals.
• Coordinate communications with chefs, keeping accurate records of interactions and agreements to keep program planning on track.

Administrative Support:

• Maintain and update a tracker of booked food programs in correlation with the Momentary and Crystal Bridges events calendar.
• Ensure that Microsoft Team channels, Momentus event management software, and other calendars are updated.
• Assist in providing organizational support for Food Programming projects, including scheduling project meetings, booking meeting rooms, preparing agendas and sending out notes focused on next steps.

Budget and Financial Tracking:

• Assist in monitoring and documenting the internal budgets and amounts spent on offers and operational costs for multiple projects.

Programming Support:

• Act as a Programmer-on-Site for events, providing backup to the primary programmer.
• Responsible