OPS CLERICAL ASSISTANT I - 22092636

Requisition No: 838462 

Agency: State Courts System

Working Title: OPS CLERICAL ASSISTANT I - 22092636

 Pay Plan: Temp

Position Number: 22092636 

Salary:  $16.23 - $17.85 per hour 

Posting Closing Date: 10/14/2024 

Total Compensation Estimator Tool

Position Title
OPS Clerical Assistant I

 

Job Location
Office of the State Courts Administrator, 500 South Duval Street, Tallahassee, Florida

 

Salary Range
$16.23 - $17.85 per hour

 

Job Description
This is part-time position at 20 hours per week.
The essential function of the position within the organization is to provide clerical and/or data entry support. The position is responsible for office tasks of moderate responsibility. The position works under close to general supervision according to office procedures.

Examples of Work
•    Provides administrative support to assigned unit. Answers telephones; provides information; directs callers to appropriate personnel or department; or takes and relays messages.
•    Serves as receptionist; greets visitors and establishes purpose of visit; and provides information or directs visitor to appropriate personnel or department.
•    Performs clerical tasks such as typing and processing documents, including letters, agreements, or memoranda; processing and distributing mail; preparing paperwork for meetings; preparing routine reports; performing data entry; maintaining calendars or file/record systems; shredding; or faxing.
•    Performs a high volume of data entry using programs with standard formatting and consistently formatted source documents.
•    Receives, arranges, and posts court dockets provided by judicial assistants on trials being heard by the judges; assists in ensuring proper setup of courtrooms for session.
•    Signs materials in and out, processes monies received, gathers data for special reports, processes clerk’s orders, and/or assists with special projects as directed.
•    Prepares envelopes, makes photocopies of reports/orders, and stamps and stuffs envelopes for mailing to parties.
•    Compiles and verifies information to create and maintain cases for court referrals and updates computer database as necessary.
•    Assists with set up for court related functions and events.
•    Attends staff meetings to exchange information and/or to take minutes; transcribes minutes and distributes to appropriate personnel.
•    Attends technical or professional classes, workshops, or seminars to improve technical or professional skills.

 

Education and Training Guidelines
-High school diploma or GED and an additional six months of college or vocational school education in office skills, computer operations or closely related field.

-Knowledge of relevant software applications including MS Office; proficient in use of email and internet; accurate keyboard skills; knowledge of office management systems and procedures; and knowledge of administrative procedures. 

 

Competencies
Organizational planning; time management skills and the ability to prioritize work; data management; attention to detail and accuracy; problem-solving; adaptability; customer service orientation; teamwork; communication skills – verbal and written; and confidentiality.

 

Special Comments
*This Other Personal Services (OPS) employment is paid hourly and works 20 hours per week, except for holidays.  OPS/Variable hour employees may be eligible for insurance coverage. There is no paid holiday, sick, or vacation time.

 

The Florida State Courts System is a criminal justice agency.  The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check.  Employment in this position is contingent upon a satisfactory criminal background check.

 

In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System.

 

How to Apply
Submit a current and complete online State Employment Profile Application through the People First State of Florida Jobs website, view the State Courts System page at https://jobs.myflor