Jobs and Careers

Chief of Staff CIO and IT PMO

United Statesfull_timeVerifiedPosted 3 Dec 2025

💰 $285,230/yr($162,375/yr – $285,230/yr)

About the role

About Us:

Proofpoint is a global leader in human- and agent-centric cybersecurity. We protect how people, data, and AI agents connect across email, cloud, and collaboration tools. Over 80 of the Fortune 100, 10,000 large enterprises, and millions of smaller organizations trust Proofpoint to stop threats, prevent data loss, and build resilience across their people and AI workflows. Our mission is simple: safeguard the digital world and empower people to work securely and confidently. Join us in our pursuit to defend data and protect people.

How We Work:

At Proofpoint you’ll be part of a global team that breaks barriers to redefine cybersecurity guided by our BRAVE core values:

Bold in how we dream and innovate

Responsive to feedback, challenges and opportunities

Accountable for results and best in class outcomes

Visionary in future focused problem-solving

Exceptional in execution and impact

About the Role

We are seeking a strategic, execution-focused leader to join our team as Chief of Staff to the CIO and IT PMO. This role will be instrumental in driving enterprise-level planning, governance, and delivery across our cybersecurity and IT portfolio. The ideal candidate will bring deep experience in program management, digital transformation, and cross-functional leadership, with a strong understanding of cybersecurity operations and organizational agility.

Key Responsibilities

Chief of Staff to the CIO:

Act as a strategic advisor and thought partner to the CIO and IT leadership
Lead and manage business operations including leadership meetings, all-hands, and planning cycles
Drive cross-functional initiatives and ensure timely execution of key priorities
Enable clarity and focus across leadership through strategic guidance and alignment
Manage communications and change management across the organization
Partner with the Executive Assistant to the CIO to support organizational health efforts: including culture, inclusion, and team effectiveness
Champion automation, AI adoption, and operational excellence across the CIO organization

IT PMO Leadership

Oversee the centralized Program Management Office (PMO) within the Office of the CIO
Manage a diverse portfolio including Applications, Infrastructure, Information Security and Strategic cross functional Projects
Define and implement a mature PMO strategy that scales with organizational needs

Cybersecurity & Risk Enablement

Collaborate with the CISO and cybersecurity teams to embed security enablement and resilience in all programs
Support risk mitigation, resource optimization, and strategic alignment across IT and security initiatives

Operational Oversight

Lead budget alignment and execution for IT programs
Partner with Finance and procurement planning on managing overall IT budget including reviewing of invoices and
Drive workforce development and external learning initiatives
Provide performance tracking and reporting to executive stakeholders
Lead and coordinate efforts with IT peer leaders to ensure SOX and audit compliance in conjunction with internal and external auditors.

Qualifications:

10+ years of experience in IT program management, IT Operations/Chief of Staff, cybersecurity, or enterprise operations.
Proven track record of leading PMOs in complex, high-growth environments.
Strong understanding of cybersecurity frameworks, enterprise automation, and digital transformation
Exceptional communication, leadership, and stakeholder management skills
Bachelor’s degree required; master’s degree preferred

Preferred Experience

Experience with vendor governance, contract negotiation, and budget optimization

Work Environment

This is a hybrid role based in the Sunnyvale, CA office with an expectation of 3-4 days per week in the office.

#LI-AN2

Why Proofpoint?

At Proofpoint, we believe that an exceptional career experience includes a comprehensive compensation and benefits package. Here are just a few reasons you’ll love working with us: