Administrative Assistant III (Remote)

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Job Title

Administrative Assistant III (Remote)

Requisition Number

R7230 Administrative Assistant III (Remote) (Open)

Location

Nevada - Home Teleworkers

Additional Locations

Alabama - Home Teleworkers, Alabama - Home Teleworkers, Arizona - Home Teleworkers, Arkansas - Home Teleworkers, California - Home Teleworkers, Colorado - Home Teleworkers, Connecticut - Home Teleworkers, Delaware - Home Teleworker, District of Columbia - Home Teleworkers, Florida - Home Teleworkers, Georgia - Home Teleworkers, Idaho - Home Teleworkers, Illinois - Home Teleworkers, Indiana - Home Teleworkers, Iowa - Home Teleworkers, Kansas - Home Teleworker, Kentucky - Home Teleworkers, Louisiana - Home Teleworkers, Maine Home Teleworkers, Maryland - Home Teleworkers, Massachusetts - Home Teleworkers, Michigan - Home Teleworkers, Minnesota - Home Teleworkers, Mississippi - Home Teleworker, Missouri - Home Teleworker {+ 20 more}

Job Information

We're Mobilitas, a commercial insurance company created by CSAA Insurance Group. Our mission is to reinvent commercial insurance in the mobility space by providing technologically advanced solutions for today’s way of doing business. At Mobilitas, we believe in what's possible and we use our inventive skills to meet the demands of modern mobility with tailored solutions. We’re looking for motivated, innovative individuals who think big, move fast and are dedicated to creating a company from the ground up, without the constraints of a traditional insurance company. We’re excited to push the boundaries of commercial insurance and are looking for enthusiastic team members to help us reimagine insurance. We are actively hiring for an Administrative Assistant!    

Your Role:

This role includes preparing presentations and correspondence, maintaining databases and spreadsheets, ensuring confidentiality of corporate and personnel matters, handling budget and financial data, processing new hire paperwork, managing reception and telephone duties, sorting mail, making travel and meeting arrangements, administering office operations, managing calendars, organizing events, typing memos and department forms, and training support staff.

Your work:

• Prepares presentations, compose letters and routine correspondence, and researching information.
• Creates and maintains database, department organization charts and spreadsheet files, and assists with email reporting.
• Maintains confidentiality of all corporate, personnel and research matters.
• May provide budget and general ledger reconciliation duties
• Prepares Reports and Financial data
• Process new hire paperwork and on-boarding tasks
• Responsible for reception and telephone duties, including signing for front office packages.
• May be required to make meeting and travel arrangements.
• Responsible for sorting and distributing mail.
• Administers office operations or specialized business functions.
• May perform personal executive secretarial services under limited direction.
• Manages the calendars and schedules appointments.
• Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information.
• Types memos, payment requests and other department forms and documents.
• Conducts training of other support staff
• Sends faxes as requested.
• Makes photocopies as requested
• Orders office supplies and maintains supply cabinet.
• Maintains various database and spreadsheet files as requested
• Performs other duties as assigned

Required Experience, Education and Skills

• 5 or more years of clerical, office and secretarial experience in a mid-to large company
• 2-4 years in a corporate environment
• High school diploma or GED

What would make us excited about you? 

• BA/BS degree
• Strong skills in developing effective relationships, communication skills, managing expectations in a fast-paced organization
• Strong interpersonal, organizational and communication skills
• Demonstrates strong conflict resolution skills in developing recommendations and solutions to solve issues.
• Well-developed analytical and communication skills
• Advanced knowledge of office procedures and office practices
• High Proficiency in Microsoft Excel and PowerPoint sys