Operations Specialist (Fleet Operations)- 07123

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Compensation Range

$25.44-$40.53

Starting Salary Range

25.44-32.985

Job Description Summary

Perform administrative and analysis duties to support the administrative and logistical aspects of programs. Develop, establish, and organize work processes and procedures to deliver program services.

Job Description

Duties & Responsibilities

Duties may vary based on assignment.

• Track key performance indicators (KPIs) to assess operational efficiency and identify trends within the associated programs.

• Manage vehicle procurement, including title registration and tag assignment, and oversee decommissioning, documentation, and disposal.

• Oversee the Fuel Management System and Fleet Fuel Card accounts, ensuring accurate fuel records and compliance with Environmental Protection Commission (EPC) regulations.

• Perform asset tracking and inventory management for fleet vehicles, equipment, and other related assets.

• Ensure regulatory compliance with relevant state, federal, and organizational policies.

• Prepare and distribute analytical findings via charts, graphs, written documents, and oral briefings with internal teams, vendors, and senior management.

• Crosstrain staff to ensure continuity in of program operations.

• May assist in the development of the program budget.

• Develop, implement, and manage the work order system, ensuring accurate tracking of vehicle maintenance, repairs, and lifecycle costs for vehicle fleet.

• Provide weekly and monthly updates on projects and maintain records and reports as required.

• Manage the SunPass toll program, managing procurement, assignment, and decommissioning of decals/transponders.

• Perform other related duties as required.

Knowledge, Skills & Abilities

• Knowledge of the functions, activities, requirements, regulations, and objectives of the assigned functional area.

• Knowledge of the full asset lifecycle.

• Basic knowledge of budget management practices and procedures.

• Strong organizational and multitasking skills.

• Ability to track and analyze asset data using spreadsheets, databases, and management software.

• Ability to maintain accurate records, prepare detailed reports, and manage documentation related to fleet assets.

• Ability to communicate clearly and effectively, both orally and in writing, with internal teams, vendors, finance departments, and senior management.

• Ability to use a computer and related software.

• Ability to train other personnel.

• Ability to present information to large groups.

Working Conditions

• Work within an office environment within a law enforcement agency.

• Stand/sit at a keyboard or workstation for prolonged periods.

• May engage in light physical exertion (e.g., lifting, carrying, pushing and/or pulling of objects and materials up to 10 pounds).

• Work standard business hours.

• May work non-standard hours including nights, weekends, and holidays.

• In the event of an emergency or disaster, may be required to respond promptly to duties and responsibilities as assigned by management chain, Division/District Commander, or the Sheriff (or their designee). Such assignments may be for before, during or after the emergency/disaster.

Minimum Education & Experience

• A high school diploma or possession of a GED certificate.

• Four years of experience in fleet and/or asset operations.

OR

• An associate degree from an accredited institution of higher education.

• Three years of experience in fleet and/or asset operations.

OR

• A bachelor’s degree from an accredited institution of higher education.

• One year of experience in fleet and/or asset operations.

Additional Job Requirements

• Attendance at the specified Sheriff's Office work location is required.

• Depending on assignment, employees may be required to possess a valid Florida Driver License at time of employment. Driving history will be thoroughly reviewed and may be grounds for disqualification.

• No visible tattoos on face, head, and neck. Tattoos deter