Executive Assistant

Job Description

Job Description:

The Executive Assistant will handle a wide range of administrative and project management support needs of multiple executives at Publicis Collective.  They should exhibit professionalism, solid judgment, discretion, and excellent written and verbal communications. This person must be proactive in anticipating and prioritizing the business needs of the Executive and must possess superb time management skills, a productive approach toward work, and a strong sense of urgency. The Executive Assistant role will be based out of our New York office. 

Your Responsibilities:

• Manage and maintain calendar schedule; monitoring, updating, and prioritizing while utilizing good judgment and strong decision-making skills
• Schedule, coordinate, and confirm meetings to include:
  • Reserve conference rooms
  • Set up equipment
  • Place catering orders when needed
  • Initiate conference calls when necessary
• Manage travel arrangements including flights, hotels, and ground
• Accurate and timely expense reporting
•  Timesheet preparation and submission on behalf of the Executives
• Approve travel, time off, and expenses for Executives direct reports
• Develop, review, and edit regular and confidential correspondence, presentations, and reports
• Consolidate monthly and/or quarterly data and reporting
• Demonstrate confidentiality when handling sensitive information and matters
• Engage and manage specific projects throughout their life cycle, ensuring initiatives remain on track and flag issues that jeopardize the quality or timeliness of deliverables

Qualifications

Qualifications:

• College degree or equivalent experience
• 3+ years Executive Assistant experience
• Previous experience in dealing with confidential information and with senior management
• Proficiency in Microsoft Office products - Outlook, Word, Excel, PowerPoint
• Excellent verbal, written and interpersonal skills
• Ability to multi-task and prioritize in a fast-paced environment
• Strong organizational, analytical and problem-solving skills
• Flawless attention to detail
• Ability to take initiative, work independently, and effectively under pressure producing accurate and consistent results

Additional Information

Compensation Range: $58,500 - $88,000 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. For this role, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off.

All your information will be kept confidential according to EEO guidelines.