Project Coordinator - Construction and Development Management

Company Description

Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. Headquartered in Dallas, TX and operating in core markets coast to coast, we complete billions in annual transactions in office, industrial, retail, healthcare, land, and data center properties. With millions of square feet of assignments, Stream is one of the fastest-growing, full-service commercial real estate services organizations in the country. Our team of talented individuals have come together to create our distinct culture, best summarized by our firm’s core values: smart, honest, nice, and passionate. For more information, visit www.streamrealty.com and follow Stream on LinkedIn, Instagram, X and Facebook.

IMMEDIATE IMPACT. MEANINGFUL CAREER.

At Stream, we know our success begins and ends with our people. It is the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our client’s needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won’t simply start a new job—you will build a meaningful and impactful career.

Job Description

The Project Coordinator provides general administrative and project support to the Construction & Development Management Team. The initial responsibilities will focus on assisting the Construction team with various project-related tasks, including project budgeting, scheduling, design, bidding, reporting, pay application review, invoicing, and accounts receivable.  

Primary Responsibilities:

• Lead the process of tracking and organizing project-related information for the department's construction management projects. 
• Act as a point of contact and liaison with our internal transaction team, outside customers, vendors, and general contractors. 
• Coordinate the department's needs and meeting schedules with customers, vendors, and general contractors. 
• Compose and prepare routine correspondence for the department. 
• Walk construction sites and document progress. 
• Organize and maintain the filing system, both hard and electronic files, and manage the transfer of files to property management, customers, and/or consultants. 
• Oversee all internal fee invoicing and payments.
• Update and maintain various forms (Owner agreements, job status report, RFP Forms, misc. construction documents). 
• Maintain building-specific documentation (PM Agreements, Building Standards, COIs, etc.) 
• Prepare and review AIA contracts for all necessary attachments (drawings, insurance, work letter, etc.) 
• Ensure that all construction policies and procedures are followed for the various owners and/or landlords. 
• Sort, distribute and follow up with project mail and e-mail; prepare outgoing packages, mail, and courier to meet daily deadlines. 
• Update and enter vendor contact information. 
• Prepare, bill, and maintain construction management fees as well as project ‘close-out packages’. 
• Coordinate special projects to improve the teams’ processes. 
• Build lasting relationships with owners, design teams, subcontractors, and Stream team by acting with the highest level of integrity. 
• Network with owners, architects, engineers, and other business prospects in the community, and assist in business development to secure new work. 

Qualifications

• Bachelor's Degree in Construction Management, Architecture, or related area. 
• 1-3 years of prior project experience or administrative experience in construction or real estate development is