Executive Assistant, Office of the President

Job DetailsJob Location: Maryville College - Maryville, TN 37804 MARYVILLE COLLEGE STAFF POSITION DESCRIPTION

Position Title: Executive Assistant

Department: Office of the President

Title of Immediate Supervisor: Chief of Staff

Funded Term / Work Cycle: 12-Month/Full-Time

Expected Daily Work Hours: 8:00 a.m. – 5:00 p.m.

Expected Weekly Work Schedule: Monday – Friday, with occasional evening and weekend responsibilities associated with Board meetings, Commencement, Convocation, and other institutional events.

Pay Grade: 8S

Starting Salary Expectations:  $52,494 - $55,118, with starting salary determined based on relevant experience, qualifications, and demonstrated competencies.

About Maryville College:

Maryville College is a nationally ranked institution of higher learning and one of America’s oldest colleges. For more than 200 years, we’ve educated students to be giving citizens and gifted leaders to study everything so that they are prepared for anything. Our graduates are equipped to address complex problems, engage with diverse communities, and launch meaningful careers.

Nestled in Maryville, Tennessee, between the Great Smoky Mountains National Park and the city of Knoxville, our campus combines the beauty of a rural setting with the advantages of an urban center. With a wide range of academic programs and a strong tradition of career preparation, our alumni live “strong of mind and brave of heart,” carrying forward our Presbyterian founder’s charge to do good on the largest possible scale.

Mission

At Maryville College, we offer more than a mission—we offer support. Our employees receive a comprehensive benefits package including medical, dental, and vision coverage; a generous paid time off program; a retirement plan with an employer match of up to 5%; tuition benefits for employees, spouses, and dependents; and the opportunity to grow in a collaborative community that values professional excellence and personal well-being.

“Maryville College prepares students for lives of citizenship and leadership as we challenge each one to search for truth, grow in wisdom, work for justice and dedicate a life of creativity and service to the peoples of the world.”

Values:


Scholarship: We commit ourselves to lifelong curiosity and learning, to the search for knowledge, and to intellectual creativity.
Respect: We commit ourselves to honor the worth, dignity, and freedom of ourselves and all creation, and to treat others as we wish to be treated.
Integrity: We commit ourselves to truth, honesty, dependability, and responsibility in all our actions and relationships.


Position Purpose

The Executive Assistant supports the effective operation of the Office of the President by providing high-level administrative coordination for the President, Chief of Staff, Chief Operations Officer, and Board of Directors. The position serves as a central point of communication and coordination for executive office operations, governance activities, constituent engagement, and major institutional events while maintaining the highest standards of professionalism, discretion, and customer service.

SUMMARY

The Executive Assistant is responsible for providing comprehensive administrative and operational support to the Office of the President. The position coordinates executive calendars, governance activities, Board operations, Cabinet communications and documentation, special events, and office operations while serving as the primary point of contact for many internal and external constituents. The Executive Assistant manages confidential information, supports donor stewardship and constituent engagement efforts, assists with budget administration, and contributes to the successful execution of institutional priorities and high-profile campus events. This position, with strong organizational skills, attention to detail, and exceptional customer service, helps ensure the efficient and professional operation of the President's Office.

Education and Experience required to ensure success in this position:

Education required:


Associate degree required
Bachelor's degree preferred in Business Administration, Communications, Higher Education Administration, Public Administration, or a related field
An equivalent combination of education and progressively responsible executive administrative experience may be considered


Experience required:


Five (5) to seven (7) years of progressively responsible administrative support experience
Experience supporting executive leadership, governing boards, senior administrators, or comparable leadership teams preferred
Experience coordinating meetings, events, communications, or office operations in a complex organizational environment preferred
Experience in higher education, nonprofit, government, or mission-driven organizations preferred
Experience utilizing donor databases, CRM syst