Senior Executive Assistant

Join Our Team at MasterCorp, Inc.!
At MasterCorp, Inc., we provide exceptional service and innovative solutions in the hospitality industry. As a leader in our field, we believe in the power of teamwork, integrity, and a commitment to excellence. Our dynamic and inclusive workplace fosters growth, creativity, and the opportunity to make an impact. We are looking for passionate and driven individuals to join our team and help us continue to deliver outstanding results for our clients.

POSITION OVERVIEW 

The Senior Executive Assistant provides high-level administrative support to company executives by conducting research, preparing statistical reports, handling highly confidential information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for executives. This role is based in our Orlando, FL office and will be on-site.

COMPETENCIES REQUIRED 

• Action Oriented – Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. 

• Optimizes Work Processes – Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. 

• Collaborates – Builds partnerships and works collaboratively with others to meet shared objectives. 

• Courage – Steps up to address difficult issues and says what needs to be said. 

• Situational Adaptability – Adapts approach and demeanor in real time to match the shifting demands of different situations. 

• Customer Focus – Builds strong customer relationships and delivers customer-centric solutions. 

• Drives Results – Consistently achieves results, even under tough circumstances 

ESSENTIAL FUNCTIONS 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Assist Senior Leadership as needed with all administrative duties 

• Answer phone calls and direct calls to appropriate parties or take messages. 

• Screen visitors and determine whether they should be given access to specific individuals. 

• Read and analyze incoming emails, memos, submissions, and reports, some of which is highly confidential, to determine their significance and plan their distribution. 

• Plan and organize on-site and/or virtual meetings including monthly financial meetings, quarterly board meetings and team events off site. This includes handling all travel and meeting document preparations. 

• Manage facilities, office space and vendors.   

• File and retrieve corporate documents, records, and reports. 

• Coordinate high volume domestic and international travel arrangements for executives including both commercial and private air travel. 

EXPERIENCE AND EDUCATION 

• High School Diploma or equivalent combination of education and work experience 

• 18 months of full-time work experience directly related to the role.   

• Must be flexible and able to change dire