Accounting Intern

GENERAL DESCRIPTION
ChemTreat is looking for a confident and career-motivated individual to join our growing company as an Accounting Intern. This individual will report directly to the Global Controller at our Glen Allen location. The right candidate will be responsible for providing data entry, accounting support, and communicating with company vendors in terms of invoice processing and payment.

In addition, the Accounting Intern will be responsible for maintaining communication with internal parties both in the Accounting Department and with other departments. The right candidate must have excellent follow-up skills, ability to work independently and with a team, strong computer skills, and attention to detail and accuracy.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Assist in matching and entering PO invoices from inventory and non-inventory vendors, researching and resolving quantity and price variances with urgency, and maintaining excellent communication with the vendor and buyer on all PO issues to prevent supply constraints.
• Use Accounts Payable workflow tool (ExFlow) in D365 to manage invoice approval and integrate with the Company’s ERP system.
• Ensure accurate entry and timely payments of vendor invoices; maintain accurate records and control reports. Review daily posting to ensure accuracy and completeness of backup. Review Accounts Payable Aging report with AP Manager weekly.
• Assist in processing and/or reviewing invoices for accurate account classifications; match original invoices and requests for payment with purchase orders or check requests; verify receipt of goods or services; resolve discrepancies and problems regarding prices, delivery, and/or quality, and impute use tax as appropriate.
• Communicate professionally with internal and external parties verbally and in written form. Interact with managers throughout the Company, other members of the accounting department, and vendors. Proactively document actions taken to resolve issues that arise so that internal and external parties (such as outside auditors) can easily follow procedures/actions taken.
• Perform month-end close duties including timely close of accounts payable system and working with the accounting department to record accrued liabilities for invoices not yet received, prepare Month End A/P Accruals.
• Monitor and analyze specific accounts payable operations, such as invoice research and follow-up; problem documentation; standardization of input. Communicate with other departments and vendors regarding our position on relevant issues. Design/revise forms, tools, and procedures to improve efficiency. Perform specific accounts payable output duties, and special projects, as needed.

SUPPLEMENTAL RESPONSIBILITIES

• Assist with special projects
• Other duties as assigned

KNOWLEDGE & SKILLS

• Pursuing a degree in accounting, Finance, Management, or related field preferred.
• Basic knowledge of accounting and management principles and Accounts Payable procedures.
• Proficiency in Excel and ability to analyze spreadsheet data and formulas. Strong attention to detail.
• Commitment to ethical behavior with a willingness to adhere to all company policies and current financial legislation.
• Excellent communication and interpersonal skills. Motivation to develop and maintain internal and external relationships.
• Exceptional time management and organizational skills.
• Ability to work closely within a team structure.

EDUCATION & EXPERIENCE

• Currently pursuing a Bachelor’s degree or 2-year college degree.
• Relevant coursework or projects in accounting or finance.

PHYSICAL DEMANDS

• Constantly required to sit and occasionally required to walk, stand, climb (includes stairs), balance, stoop, bend, kneel, crouch or crawl, and talk, hear, and smell.
• Constantly using hands and fingers to handle, feel or operate objects, and computer keyboards.
• Routinely required to reach with hands and arms, squat, turn/twist, or reach, lift, carry, push, or pull up to 20 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING CONDITIONS & ENVIRONMENT

• Consists of an indoor work office environment with good ventilation, adequate lighting, and low noise levels.

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