Administrative Assistant

Who We Are: Westminster is a premier retirement community with dedicated and skilled staff, dynamic leadership, innovative services and first class facilities. Our residents are treated compassionately with dignity and respect.

Who You Are: An experienced, hospitality minded candidate to work in a support role as an Administrative Assistant providing support for our General & Administrative Departments, including our Associate Executive Director and Human Resources.

Responsibilities:

• Act as the Associate Executive Director's liaison in regards to residents and associates.
• Support Associate Executive Director and other Leadership members by providing administrative support.
• Prepare internal and external correspondence for Associate Executive Director.
• Assist and manage any variety of recurring or ad hoc special projects as directed by the Associate Executive Director.
• Responsible for monthly tasks for our Human Resources department, including, scanning of associate files and documentation.
• Responsible for sending out birthday cards to associates on a regular basis, as well as logging and distributing Star Cards.
• Performs general clerical duties, and administrative tasks. Must be proficient with MS Outlook, Word, Excel and PowerPoint programs.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, and vendor appointments
• Projects a positive image of the organization in dealing with residents, other associates, and the public.

This position will be full-time position. Regular hours will be 8:00am - 4:30pm Monday - Friday, with some flexibility.

Qualifications:

• A minimum of 4 years office experience.
• Must possess strong organizational skills; experience using Microsoft Outlook; Microsoft Word; Excel Spreadsheets; PowerPoint and data entry; working knowledge of computer hardware and software.
• Excellent good communication skills.
• Must have excellent interpersonal skills to interact with the public, residents and associates in a professional manner.
• Ability to work on multiple assignments simultaneously.

Benefits:

• Medical, Dental, Vision
• Employer paid Life Insurance
• Short Term Disability, Accident, Critical Illness
• Paid Time Off
• 403b Savings Retirement Plan
• Tuition Reimbursement

Westminster is an Equal Opportunity Employer and values diversity in the workplace.

Westminster was named a TOP WORKPLACE by the Austin American Statesman for the past 11 years in a row! (2014-2024).