Project Coordinator II

What this Job Entails: 

The Project Coordinator II will plan and coordinate aspects of internal projects from initiation to delivery. Projects often involve data analytics, network, server, or software implementation and upgrades, packaging supply chain, PC deployment and the like. Projects may vary in number, size and complexity.

Scope: 

• Works on assignments that are moderately difficult, requiring judgment in resolving issues

• Requires some instruction on new assignments and infrequent checks on daily work

• Involves coordinating with internal and external stakeholders, tracking progress, and ensuring that packaging solutions align with project objectives, quality standards, and regulatory requirements.

Your Roles and Responsibilities:

• Work closely with the program management team to streamline processes, maintain documentation, and facilitate communication.

• Gather and maintain project requirement lists.

• Provide weekly project updates including action item updates.

• Coordination and Communication: Facilitate communication between project teams, packaging engineers, and stakeholders, ensuring alignment on packaging requirements and timelines.

• Project Tracking and Documentation: Maintain detailed records of packaging project progress, including timelines, budgets, supplier interactions, and test results.

• Data Analysis and Reporting: Analyze packaging data and prepare reports summarizing progress, identifying potential risks, and recommending improvements.

• Regulatory Compliance: Assist in ensuring packaging compliance with relevant industry standards and regulations.

• Supplier Liaison: Support interactions with packaging suppliers and vendors, coordinating quotes, orders, and deliveries.

• Administrative Support: Provide administrative support for packaging-related tasks, such as scheduling meetings, preparing presentations, and organizing documentation.

• Assists with identifying project issues, determining the right team member to provide a solution, and/or escalating the issue to the client manager.

• Documents and follows up on important actions and decisions from meetings.

• Collaborate with various regional teams responsible for project resources and ticket resolution.

• Produce regular reports as required.

• Assist with identifying trends or recurring problems and escalates to management for resolution.

• Assist with locating and defining new process improvement opportunities.

• Develop and maintains knowledge and skills and keeps up-to-date with new processes and procedures.

• Work closely with SDMs/Project Managers to understand and maintain focus on their analytical needs, including assisting with identifying critical metrics and KPIs, and delivering actionable insights to relevant decision-makers.

• Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Required Qualifications/Skills:

• Associate's degree (A.A) or equivalent from two-year college or technical school and 2 to 5 years’ related experience and/or training; or equivalent combination of education and experience

• Builds productive internal and external working relationships

• Exercises judgment within defined procedures and practices to determine appropriate action

• Flexibility essential - the role requires both office and remote commitments, as well as being willing to occasionally adjust work hours due to work with regional colleagues.

• Experience working with Microsoft Excel and Google Suite

• Excellent Communication skills, both verbal and written

• Previous experience with ticketing systems and/or project management system

• Understanding of or previous experience in a technology driven environment

• Proactive attitude and dependable

• Excellent customer service skills

• Ability to work both within a team and independently

• Ability to multitask and prioritize workload

• Ability to use good judgment, as well as pr