Pre-Construction Coordinator

Provides administrative support for grading and paving projects to ensure jobs are set up correctly and ready for execution.

Ordering

• Order materials, trucking, sweepers, and portable restrooms

Purchase Orders

• Create and track purchase orders

Invoices

• Review invoices for accuracy
• Submit invoices for approval
• Resolve discrepancies as needed

Job Setup

• Assign and create job numbers and customers in AP
• Enter cost codes and add jobs to Job Cost
• Prepare Job Setup packets
• Set job status to Awarded and Active in B2W
• Create job folders on the P Drive
• Distribute Job Setup packets to assigned teams

Requirements

• Previous administrative or construction support experience preferred
• Strong attention to detail and organization skills
• Ability to manage multiple tasks and meet deadlines
• Proficiency with basic computer systems and data entry
• Comfortable working with invoices, purchase orders, and job documentation
• Good communication skills and ability to work with multiple teams

Work Schedule: Monday through Friday, 7:00 AM to 4:00 PM. On‑call availability is required.

Benefits

• 401(k), 401(k) matching

• Life insurance
• Dental insurance
• Health insurance
• Health Savings Account
• Vision insurance
• Short-term and long-term disability
• Accident coverages
• Critical illness
• Paid time off
• Employee referral program