Administrative Assistant

WELLTOWER – REIMAGINE REAL ESTATE WITH US

At Welltower, we’re transforming how the world thinks about senior living and wellness-focused real estate. As a global leader in residential wellness and healthcare infrastructure, we create vibrant, purpose-driven communities where housing, healthcare, and hospitality converge. Our culture is fast-paced, collaborative, and endlessly ambitious—guided by our mantra: The only easy day was yesterday.

We’re looking for bold, independent thinkers who thrive on challenge, embrace complexity, and are driven to deliver long-term value. Every team member is empowered to think like an owner, innovate fearlessly, and lead from where they stand. If you're passionate about outcomes and inspired by the opportunity to shape the future of healthcare infrastructure, we want you on our best-in-class team.

ABOUT THE ROLE

As an Administrative Assistant at Welltower, you will provide comprehensive administrative support to multiple leaders across the organization. This role requires a highly organized, detail-oriented, and proactive individual who can manage a variety of tasks with discretion and professionalism. The position is based in our beautiful new office at 1345 6th Avenue and requires an on-site presence Monday through Friday. Occasional evening or weekend support may also be needed.

KEY RESPONSIBILITIES

• Manage calendars, schedule appointments/interviews, and coordinate meetings for department members.
• Assist with travel arrangements and expense reports.
• Assist with coordinating onboarding tasks for new employees within the dept.
• Perform general administrative tasks such as printing and scanning documents.
• Prepare and distribute correspondence, memos, and reports as needed.
• Maintain and organize departmental files and records.
• Assist with special projects and initiatives as assigned.
• Coordinate logistics for departmental events, meetings, and conferences.
• Ensure confidentiality and security of sensitive information.
• Provide backup coverage for Office Manager duties as needed.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of this employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

TRAVEL

No travel is expected for this position.

MINIMUM REQUIREMENTS

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Proven experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional demeanor and customer service orientation.
• Familiarity with office equipment such as printers, copiers, and scanners.

Employment is contingent upon the successful completion of a background check, drug screening, and verification of employment, education, and other credentials relevant to the position.  

WHAT WE OFFER

• Competitive Base Salary + Annual Bonus 
• Generous Paid Time Off and Holidays 
• Employee Stock Purchase Program – purchase shares at a 15% discount 
• Employer-matching 401(k) Program + Profit Sharing Program 
• Student Debt Program – we’ll contribute up to $10,000 towards your student loans! 
• Tuition Assistance Program 
• Comprehensive and progressive Medical/Dental/Vision options 
• Professional Growth 
• And much more! https://welltower.com/newsroom/careers/  

ABOUT WELLTOWER

Welltower® Inc. (NYSE: WELL) an S&P 500 company, is the world's preeminent residential wellness and healthcare infrastructure company. Our portfolio of 1,500+ Seniors and Wellness Housing communities is positioned at the intersection of housing, healthcare, and hospitality, creating vibrant communities for mature renters and older adults in the United States, United Kingdom, and Canada. We also seek to support physicians in our Outpatient Medical buildings with the critical infrastructure needed to deliver quality care.

Our real estate portfolio is unmatched, located in highly attractive micro-markets with stunning built environments