Sr. Accounting Assistant

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The University of Miami/UHealth Department of OBGYN has an exciting opportunity for a full-time Sr. Accounting Assistant (H) to work in Miami, FL.  The Sr. Accounting Assistant (H) applies accounting principles and procedures to analyze financial information and prepares accurate reports and statements to ensure appropriate accounting control procedures in the assigned division(s). Furthermore, the Senior Accounting Assistant (H) acts as mentor to junior staff members to develop talent and ensure compliance with applicable regulations.   

CORE JOB FUNCTIONS                                                                                                     

• Manages the creation of accounts, account attributes, account changes, and all other related account issues.

• Works with other departments to ensure that all deficit accounts are addressed and cleared.

• Assists the departments with questions or problems regarding applicable systems.

• Handles routine transactions, such as disbursements, voucher remittances, and preparation of standard ledger entries.

• Verifies accounting entries for financial processing and reconciles report discrepancies and problems.

• Provides backup support for other accounting functions.

• Audits reports for conformity with internal policy and makes appropriate corrections.

• Performs data entry into a tracking or reporting system utilizing spreadsheet, database, or software applications.

• Supports the completion of filing requirements mandated by outside governmental agencies.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

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Department Specific Functions

The Department of Obstetrics, Gynecology and Reproductive Sciences has an exciting opportunity for a Sr. Accounting Assistant.

Support Department with financial clinical and research related assignments These include and are not limited to:

• Petty Cash management including department disbursement, tracking and reconciliation

• Travel Card reconciliation as assigned.

• Workday entry of costing allocations and payroll accounting adjustments as instructed.

• Support in preparing gift and grant reports, ensuring compliance with funding guidelines

• Prepare and enter journal entries for monthly, quarterly, and annual closing processes

• Assist in generating basic accounting and finance reports as required

• Perform account reconciliations to ensure accuracy in financial data

• Conduct variance analysis to identify and explain budget vs. actual differences

• Assist in projecting expenses over designated periods to support financial planning

• Create requisitions for departmental purchases and manage the approval process

• Process invoices for payment, ensuring timely and accurate vendor payments

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                    

• High School diploma or equivalent

• Minimum 3 years of relevant experience

• Knowledge of generally accepted accounting procedures and principles.

• Knowledge of budget control methods, policies, and procedures.

• Ability to prepare financial and accounting records.

• Ability to analyze, consolidate, and interpret accounting data.

• Ability to compile, organize, interpret, and communicate accounting data and results concisely.

• Ability to manage a budget and work within the constraints of that budget.

Any relevant education, certifications and/or work experience may be considered.

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The University of Miami offers competitive salaries and a comprehensive benefi