Sr. Office Coordinator & Executive Personal Assistant

<h3>Descrizione del lavoro</h3><p><strong>Sr. Office Coordinator &amp; Executive Personal Assistant </strong></p><p>We are looking for an S<strong>r. Office Coordinator &amp; Executive Personal Assistant </strong>to ensure the smooth running of our Milan headquarters and create a welcoming, efficient, and inspiring workplace. Reporting to the Managing Director of Rituals Italy, you will play a key role in office operations, employee engagement, and executive support.</p><p><strong>Key responsibilities</strong></p><ul><li><p>Oversee day-to-day office management (reception, mail, deliveries, suppliers, storage, office code of conduct)</p></li><li><p>Coordinate office services and suppliers (cleaning, couriers, plants, Lyreco, IT equipment, supplies)</p></li><li><p>Organize internal events and team activities, including monthly Sharing Breakfasts</p></li><li><p>Support travel arrangements (Egencia bookings, visitors’ logistics, catering, restaurants, transport)</p></li><li><p>Assist the Training team (booking facilities, shipping products/supplies, sending invites, preparing reports)</p></li><li><p>Provide administrative and operational support to the MD (travel, expenses, contract signatures, meeting preparation/notes)</p></li><li><p>Manage invoices, supplier payment and ensure compliance with procedures</p></li><li><p>Prepare Executive Committee presentations in English</p></li></ul><p><strong>What we’re looking for</strong></p><ul><li><p>5+ years of experience in a similar role, with strong organizational and multitasking skills</p></li><li><p>Excellent written and spoken communication in English</p></li><li><p>Positive, proactive, and collaborative mindset, fostering a great workplace culture</p></li><li><p>High level of discretion and professionalism in handling sensitive information</p></li><li><p>Proficient in Microsoft Office, MacBook environment; accounting knowledge is a plus</p></li></ul><h3>Qualifiche</h3><p><strong>What we’re looking for</strong></p><ul><li><p>5+ years of experience in a similar role, with strong organizational and multitasking skills</p></li><li><p>Excellent written and spoken communication in English</p></li><li><p>Positive, proactive, and collaborative mindset, fostering a great workplace culture</p></li><li><p>High level of discretion and professionalism in handling sensitive information</p></li><li><p>Proficient in Microsoft Office, MacBook environment; accounting knowledge is a plus</p></li></ul>