Manager, Meeting Planner- PGIM Global Wealth (Hybrid - Newark/NJ)

Job Classification:

Corporate - People Team

A GLOBAL FIRM WITH A DIVERSE & INCLUSIVE CULTURE 

As the Global Asset Management business of Prudential, we’re always looking for ways to improve financial services. We’re passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world. 

We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM, you’ll unlock a motivating and impactful career – all while growing your skills and advancing your profession at one of the world’s leading global asset managers!   

If you’re not afraid to think differently and challenge the status quo, come and be a part of a dedicated team that’s investing in your future by shaping tomorrow today.  

At PGIM, You Can!  

What you will do 

Join Our Team as a Meeting Planner! Are you passionate about creating exceptional experiences? As a Meeting Planner, you’ll play a key role in organizing dynamic internal and external events, high-impact conferences, and strategic sponsorships for employees, clients, and business partners.

We’re looking for someone who thrives in a fast-paced environment and brings:

• Impeccable organization and attention to detail

• Strong vendor management skills and confidence in on-site event execution

• A solutions-driven mindset with the ability to jump in and make things happen

• Outstanding communication, creativity, and professionalism

• A genuine enthusiasm for delivering five-star service every time

If you love turning ideas into memorable experiences and enjoy rolling up your sleeves to make events shine, this is the role for you!

This position is based in our office in Newark, New Jersey and will follow a hybrid schedule (3 days in office).

What you can expect 

• Assist in the planning and execution of external client-facing events as well as internal events.

• Coordinate all logistics for virtual and in-person conference sponsorships and exhibitor ships based on business partner requirements, with attention to financial and time constraints

• Create registration websites and custom email communications including invitations, reminders, and confirmations on Cvent

• Arrange registration reporting, extract, and communicate analyzed data and necessary information to manager

• Research and suggest venues and speakers appropriately aligned to the nuances of each event

• Research vendors (catering, decor, musicians etc.) and negotiate terms choosing the best combination of quality and cost

• Manage final details and confirm onsite logistics (i.e. meeting room arrangements, sleeping room accommodations, technology, F&B, etc.) to ensure everything meets company standards

• Research and coordinate fulfillment of promotional items for general and specific event needs, including inventory management with our external warehouse partner

• Provide administrative event support when needed, including but not limited to: processing invoices; tracking and logging gift/compliance entries, preparing and coordinating shipments to conferences/meeting; ordering supplies; creating name tags, dinner place cards and other necessary event print; research business partner issues/concerns, etc.

What you will bring 

• Bachelor’s degree in hospitality, public relations, or related field (preferred)

• 6+ years of successful event planning experience

• Proficient in MS Office; familiarity with Cvent preferred

• Quick learner with new systems and applications

• Exceptional customer service and interpersonal skills

• Self-motivated with the ability to work effectively both independently and as an integral member of a team

• Strong organizational, multitasking, and problem-solving abilities

• Excellent communication, negotiation, and vendor management skills

• Comfortable engaging with executives and senior leadership

• Calm under pressure; adaptable in fast-paced environments

• Willing to travel 20%

What will set you apart? 

• Cvent certification is a plus

• Detail-oriented with strong analytical abilities

• Collaborative team player with strong interpersonal skills; able to establish and maintain effective, cooperative relationships across all departments and organizational levels

• Creative problem-solver who identifies process improvement opportunities