Human Resources Coordinator

ABOUT VISTA CARE

Vista Care is a leading service and support organization that is proud to provide specialized, supportive services to a diverse population throughout Wisconsin, Illinois, South Dakota, Nevada, and Colorado. We specialize in offering comprehensive care and support services for individuals with a variety of intellectual and developmental and mental-health disabilities. We are passionate about "person-centered care" and empowering those we support to lead fulfilling and independent lives.

We are looking for team members with a unique blend of compassion and resilience. For people that possess an innate ability to see potential in every individual, fostering environments of inclusivity and growth. More than just caregivers/nurses/managers/etc., they are advocates, ensuring that each person (both individuals supported and our amazing direct care staff) receives the tailored support they deserve. Our team thrives on empathy, adaptability, and an unwavering commitment to upholding the highest standards of care. In this realm, success is measured not just in milestones achieved, but in the lives enriched and empowered every single day. If that sounds like the type of environment for you, we would love to chat!

Job Summary:
Vista Care is rapidly expanding, so we’re looking for a dedicated HR Coordinator to help us welcome new hires into the team and provide them a great experience from the moment an offer is extended until they are fully integrated with Vista Care!

Job Type: Full-Time (40+ hours per week)
Reports To: Director of Employee Relations
Location: Sheboygan, WI

Job Responsibilities:

• Welcoming newly hired employees and executing the engagement plan throughout the onboarding journey; managing the end-to-end onboarding process, ensuring a great experience for new employees and a smooth start into their roles.
• Crafting and sending communication with information about Vista Care, the onboarding agenda, equipment, dress code, parking options, perks  and other organization information.
• Ensuring new hires have the proper technical assistance to properly set up in all Vista Care systems, including but not limited to Paycor, Therap and Relias. 
• Distribute policies, passwords, and guidelines, as needed.
• Detailing all new hires' initial tasks and answering any queries.
• Gathering and filing all paperwork related to new hires, including, but not limited to: offer letters, background check authorization forms and non-disclosure agreements.
• Coordinating onboarding presentations with the Learning Leaders.
• Auditing data and setting up employee profiles in internal HR systems (Paycor, Relias, Therap); assisting with the coordination, preparation, and distribution of employee documentation.
• Aligning new employees with managers and their team and communicating involvement procedures to all stakeholders.
• Serving as the primary point of contact for hiring managers and newly hired employees.
• Providing reporting to the Director of Employee Relations.
• Prioritizing and managing workload to meet critical deadlines.
• Acting as a subject matter expert and making recommendations on how to improve process efficiency.
• Ensuring compliance with all processes and maintaining a high level of confidentiality at all times.
• Challenge the status quo and proactively identifying process improvements.
• Identifying innovative and creative new ways to onboard new employees/reach a more scalable and measurable onboarding experience.
• Serves as Administrative Support for the Recruitment Department including entering all expenses by the Team into Nexonia, handling receipts and tackling transactions.
• Orders job supplies as authorized by the Talent Acquisition Manager and Director of Human Resources.
• Ensures that background checks are completed in accordance with Federal, State and Local laws.
• Ensures that the personnel files for all new hires are completed in a timely manner and in compliance with all state, local and industry requirements.
• Prepares for any audits by state authorities and/or funders.
• Performs other duties as assigned by Leadership.

Requirements

• Bachelor’s Degree or Equivalent in Human Resources or a similar field preferred.
• 1-3 years experience within Human Resources, Recruiting and/or Employee Onboarding preferred.
• Ability to work successfully and professionally with all levels of employees and management.
• Ability to understand basic technical concepts and explain them in simple terms.
• Quick