Managing Director of Business Services

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

8:00 AM to 5:00 PM Monday through Friday

Rate of Pay:

This is a Full-Time Administrative position at grade 17, with an annual salary range of $84,923 to $113,231. The salary offer will be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.  

Benefits:

• Medical, Dental, Vision Insurance
• Life and Long-Term Disability Insurance
• Flexible Spending Account (FSA, DCA, Commuter)
• Retirement Plans (Pension, 457b, 403b)
• Time Off with Pay
• Professional Development/Expense
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Sick Banks

FLSA Status:

Exempt

Grant Funded:

No

Job Summary:

The Managing Director of Business Services provides strategic leadership and operational oversight for key administrative functions, including Purchasing, Records Retention, Mail Operations, Shipping and Receiving, Fixed Assets/Inventory, and associated Risk Management activities. This role ensures compliance with institutional policies and regulatory requirements while driving efficiency and cost-effectiveness across all service areas. The Managing Director manages an annual departmental budget of approximately $1.1 million, monitors financial performance, and conducts comprehensive analysis to forecast future budgetary needs aligned with organizational and College objectives. This position plays a critical role in optimizing resources, mitigating risk, and supporting long-term institutional goals through effective planning and execution.

Required Knowledge, Skills & Abilities:

1. Bachelor’s degree in business related discipline with a minimum of 5-8 years of progressively responsible procurement experience or equivalent combination of training and experience.
2. Considerable knowledge of the principles of contract and agency law, with the ability to interpret and apply state and federal statutes and laws.
3. Considerable knowledge of computerized order entry and inventory systems.
4. Considerable skill in the development of complex requests for proposals and bids for professional services, construction, equipment, and information technology.
5. Considerable skill in organizing work to meet established deadlines while maintaining attention to detail with the ability to delegate work and in motivating and training others.
Considerable skills working in a highly regulated environment.
6. Considerable skills in analysis, problem-solving and decision-making regarding issues related to the scope of position.
7. Considerable skills in written, verbal and interpersonal communication with the ability to work and communicate with internal and external stakeholders.
8. Considerable skills in Microsoft office, that include high level of excel functionality.
9. Considerable skill in developing and maintaining positive and professional relationships with internal and external customers from diverse populations.

Desired Knowledge, Skills & Abilities:

1. MBA or Masters Degree
2. 5 years of experience in a management position supervising a team desired.

Essential Duties:

Emergency Management
• Act as a Resource Manager within the Emergency Operations Center (EOC). This entails the management of the logistical needs across the five core mission areas of protection, prevention, mitigation response, and recovery for planned events or incidents. Maintains 24/7 availability to respond to declared emergencies; serves as a member of the incident management team or policy group as assigned by the EOC Manager and completes required emergency preparedness training.

Purchasing
• Direction and oversight of the College’s purchasing function. Use of extensive experience and judgment to develop and implement procurement strategies using best practices to ensure continuous supply of quality and cost-effective goods and services.
• Expertise in the development of complex statement of qualifications, RFP’s, RFQ’s, ITB’s, contracts, business documents and other agreements while assuring co