Job Title: Strategic Sourcing Specialist
FLSA Exemption Status: Non-Exempt
Classification Group: Staff Support
Supervising Position: Director of Strategic Sourcing and Supplier Management
Pay Plan: Educational Support Personnel
Pay Range: Range 08
Last Updated: 06/17/2026
Pay Information
Benefits Information
JOB SUMMARY: Provide administrative, analytical, and operational support to the Strategic Sourcing team in the execution of district procurement activities. Support purchasing operations with an emphasis on Purchasing Card (P-Card) administration, system transactions, compliance monitoring, and stakeholder service. Exercise sound judgment in applying established policies and procedures to ensure accuracy, compliance, and efficiency in procurement processes. Collaborate with internal stakeholders to support effective purchasing operations in alignment with District policies, Board of Education requirements, and public-sector purchasing standards.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Task Descriptions
Frequency
Percentage of Time
1.
Establish and maintain positive working relationships with school and department personnel. Provide guidance and support in navigating purchasing processes, resolving issues, and ensuring timely procurement of goods and services in accordance with District procedures.
Daily
15%
2.
Review and validate purchase requisitions and purchase orders for compliance with District policies, contract terms, and procurement regulations. Exercise independent judgment to resolve discrepancies, determine appropriate purchasing methods within established guidelines, and escalate complex issues as needed.
Daily
15%
3.
Provide ongoing administrative and operational support to the Strategic Sourcing team. Assist in maintaining efficient purchasing workflows, supporting procurement activities, and ensuring timely completion of tasks across multiple systems and stakeholders.
Daily
15%
4.
Enter, update, and maintain purchasing and supplier data in Oracle and Salesforce systems. Ensure data accuracy and completeness to support reporting, compliance, and operational effectiveness. Identify and resolve data discrepancies and support system process improvements.
Daily
15%
5.
Administer and monitor the organization’s Purchasing Card (P-Card) program, including transaction review, reconciliation, and compliance oversight. Identify and address policy violations, provide guidance to cardholders, and support audit readiness through documentation, reporting, and issue resolution.
Daily
10%
6.
Manage day-to-day operations of the Amazon Business account, including purchase review and approval within established guidelines, stakeholder support, and issue resolution. Monitor usage trends and escalate concerns related to compliance, spend controls, and purchasing practices.
Daily
10%
7.
Coordinate supplier onboarding processes, ensuring required documentation is complete and compliant with District standards. Review submissions for accuracy and completeness, resolve issues with vendors, and support adherence to procurement and regulatory requirements.
Daily
5%
8.
Monitor procurement workflows and approval processes within purchasing systems. Identify delays or is