Sr. Administrative Assistant

Role Summary

Typically provides direct assistance to one or more senior leaders and/or senior individual contributors. Responsible for exercising confidentiality, tact, and diplomacy when completing own work. May direct the work of less experienced support staff and assign tasks. Provides thoughtful and tactful support to managers when new processes and policies are implemented. Effectively works with others to ensure and provide seamless support and coverage when necessary.

Multiple opportunities available. Opportunities may be available in our Baltimore, Owings Mills, and/or D.C. locations.

Responsibilities

• Performs moderately complex and confidential administrative duties that require considerable skill and knowledge of organization policies and procedures. Screens calls and visitors and resolves routine and sometimes complex inquiries. Schedules and maintains calendar of appointments, meetings, and travel arrangements. Exercises moderate level of autonomy in troubleshooting issues as they arise and anticipates the needs of the person they support. Work is generally fast-paced and moderately complex.
• Conducts moderately complex administrative assignments related to meeting, seminar, workshop, and/or conference planning, including material production; prep material packet compilation; scheduling; logistical arrangements; and liaising with participants, speakers, and vendors. Assists with special projects across multiple teams, including workstream participation.
• May conduct research for senior leader(s) or senior individual contributor; compiles, analyzes, and summarizes information for reports and correspondence. Compiles, reviews, and analyzes more complex data and keeps databases and share sites up to date. Provides accurate data and information to others on functional unit processes and procedures as requested.
• Coordinates executive meetings, including logistics (reserving meeting site, catering, security notifications), collection and coordination of meeting materials, agenda creation, and recording meeting minutes for senior leaders and/or senior individual contributors and tracks/manages meeting attendance responses.
• May assist in the preparation correspondences, memoranda, and reports, copying and filing and processing documentation of expenses and vouchers. May prepare and distribute minutes of meetings.

Qualifications

Required:

• Bachelor's degree or the equivalent combination of education and relevant experience AND
• 3+ years of total relevant work experience

Preferred: 

• Strong proficiency in Microsoft Office Suite and other relevant software
• Proven experience in coordinating international and domestic travel
• Proficient with expense reporting
• Advanced calendar management experience
• Strong problem-solving skills and attention to detail
• Ability to work independently and as part of a team in a fast-paced environment
• Strong interpersonal, organizational, time management and people management skills

FINRA Requirements

FINRA licenses are not required and will not be supported for this role.

Work Flexibility

This role is eligible for hybrid work, with up to two days per week from home.

What to Expect After Applying:

1. You will receive an email and text message to answer a few questions to verify your eligibility. If you apply for multiple jobs, you will receive separate invitations for each role and will need to respond to each. Estimated Time Commitment: 3-5 minutes

2. If you are eligible, you will be asked to complete an online assessment and record video responses to introductory questions with our vendor partner, HireVue. Take time to read all instructions carefully before responding. Some questions may require you to respond within a set time limit, or with limited retakes. You can use this opportunity to tell us more about your background and interest than we can learn from a resume alone. Estimated Time Commitment: 45 minutes