Executive Officer (Registrar) (350350)

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements.  Talk to us about how this could work for you.

Hours per fortnight

73.50 hours per fortnight - flexible options available. 

Duties

• Manage and co-ordinate the administrative and clerical functions associated with the day-to-day operations of the Office of the Registrar by providing high level executive and secretarial support to the Registrar including:
• producing quality documents for a range of purposes, including ministerial and other briefings, judges’ meetings, the Rule Committee, and annual and quarterly reports
• Collating and distributing meeting papers, minute taking and monitoring of follow up actions
• Co-ordinating correspondence and telephone enquiries.
• Managing diaries, visitor reception, travel and meeting coordination
• Managing office records and performing timely and accurate entry of data into Court databases and information systems.
• Provide high level administrative and secretarial support to the Deputy Registrar and Assistant Deputy Registrar as required.
• Co-ordinate inputs to reports and projects and provide specialised executive support, including:
• Organising the Opening of the Legal Year and ceremonial court sittings.
• Preparing agendas and organising staff meetings, functions, conferences and seminars.
• Providing a central coordination point for Ministerial briefings, responses to the Secretary’s office and Parliamentary budget estimate committee hearings.
• Contribute to managing the Court’s internet and intranet, including editing and uploading material as required.
• Relieve or assist the probate, civil and criminal registries as well as Executive Support Officers in Judges’ Chambers as required. 
• Co-ordinate and support mediations arising under the Alternative Dispute Resolution Act 2001 in the Hobart Registry, including:
• Allocating files to mediators and booking conference rooms.
• Corresponding with parties or their legal practitioners to arrange mediations.
• Engrossing consent judgments arising from mediations.
• Recording mediation outcomes in the Court’s civil data base.
• The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications, and experience normally expected from persons occupying jobs at this classification level.

Pre-employment Checks

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

Desirable Requirements

• Typing speed of 70 words per minute
• Audio typing skills with a high degree of accuracy

Download the Statement of Duties and any Associated Documents

 Statement of Duties - Executive Officer (Registrar) (350350).docx

 Statement of Duties - Exec