System Administrative and Reports Manager

Job Posting Title:

System Administrative and Reports Manager

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Hiring Department:

Procurement and Payment Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Procurement and Payment Services (PPS) team serves The University of Texas at Austin as a trusted partner, providing integrated procure-to-payment support, and strategically addressing sourcing, contracting, revenue generating opportunities and payment needs, while safeguarding for the highest-level of qualified and varied supplier performance. For more information on PPS, please visit: https://procurement.utexas.edu/about.

Your skills will make a difference

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of FAS staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

Perform advanced reporting, analysis, auditing, and reporting of financial data for Procurement and Payment Services in accordance with state, local, and university regulations, policies, and procedures. Manage and provide contract reports such as the Legislative Budget Board, Transparency Report, and Air Charter Report in compliance with reporting requirements for the UT System Board of Regents, Legislative Budget Board, the Texas Comptroller, and all applicable state and federal laws. Provide training and information to University personnel regarding processes, ensure data integrity, and create reports. Collaborate with internal and external contacts to solve problems effectively.

Responsibilities

• Conduct and manage  reports for various entities, ensuring compliance with all relevant regulations. Maintain transparency reports and LBB reporting per state requirements.
• Maintain the GPO database of valid contracts and expiration dates. Track GPO participation and campus training regarding GPOs. Track PPS rebates and verification of the amount per the contracts.
• Assist in the development of clear policies, train employees, implement strong internal controls, and leverage technology for process automation.  Assist with University credit card audits and record retention of audit findings.
• Foster interdepartmental collaboration for comprehensive compliance strategies. Promote university sustainability in procurement plans and guidance.
• Participate in change management strategies to align policies and compliance with department, University, and Texas requirements.  Review policy or procedure change requests to ensure alignment with University policies.  Maintain versioning of updated policies, procedures, and website content.
• Maintain metrics and KPIs crucial for tracki