Sr. Fiscal Analyst

Job Description

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE ASSOCIATE STAFF ANALYST CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

Division/Program Summary:
The Center for Population Health Data Science (CPHDS)- launched in October of 2023- aims to catalyze critical data modernization work and enable the agency to make progress toward linking public health, healthcare, and social service for timely and effective public action. We are working towards making data more accessible, timely, equitable, meaningfully usable, and protected – and actively used to protect and promote the health and wellbeing of New Yorkers. We aim to strengthen agency wide data capabilities by empowering our workforce, enhancing intra- and inter-agency data sharing, and using modern technology to yield trusted and integrated data and insights. A real-time and comprehensive view of city needs is needed to enhance public health actions and improve health outcomes for the most vulnerable New Yorkers.

The CPHDS Bureau of Administration is responsible for managing key administrative functions that support the effective operation of the center. These areas include Human Resources (HR), Procurement, Grants Management, Fiscal Management, Facilities, Data Management, Reporting, Customer Service, and Compliance.

Position Summary:
The Sr Fiscal Analyst will report to the Senior Director, Integrated Operations and Resource Management Unit. This position is responsible for managing the Center’s financial activities, including budget management, expenditure monitoring, fiscal reporting, and data analysis with a strong focus on collaboration and communication. The Sr. Fiscal Analyst will ensure compliance with the agency’s regulatory requirements and support the integration of financial data systems to enhance operational efficiency. The ideal candidate will have strong analytical and project management skills, an eye for detail, and a commitment to enhancing the fiscal operations that support our critical public health initiatives.

Job Duties and Responsibilities:
Budget and Fiscal Management-
- Manage the Center’s Personnel Services (PS) and Other Than Personnel Services (OTPS) budgets across all funding sources.
- Monitor expenditures, grants, revenues, and headcount, and analyze variances from the financial plan.
- Support year-end processes, including rollovers and accruals. Prepare and submit budget modifications and encumbrances as needed.
- Coordinate and initiate activities such as budget modifications, journal entries and intracity agreement payments.
- Coordinate budget planning to ensure accurate forecasting and alignment with priorities. Review project-specific spending and provide reports.
- Work with the Senior Procurement Manager to allocate funds and ensure timely spending.
- Generate detailed budget vs. spending reports and provide regular updates to Senior Director and other stakeholders, ensuring transparency, accuracy, and alignment with financial objectives.

Data Management and Analysis -
- Collaborate with the Data Operations Team to build a unified financial data warehouse by integrating multiple financial systems.
- Support the development of automated processes to ensure data accuracy and consistency.
- Use the warehouse to generate detailed budget vs. spending reports and provide regular updates to stakeholders, ensuring transparency, accuracy, and alignment with financial objectives and analyze program performance, recommend financial solutions, and produce fiscal summary reports.
- Review statistical data and analyze proposed policies to estimate fiscal impacts and programmatic implications.

Collaboration and Communication -
- Serve as the center’s primary point of contact to ensure funding availability for operational activities.
- Collaborate with the agency’s fiscal team to manage budget allocations, submit funding requests, communicate spending plans, and address time-sensitive information requests promptly.
- Coordinate and collect agenda items for all fiscal related collaborative meetings.
- Establish and implement processes for information exchange with the central office to coordinate shared projects and grants.
- Provide spending reports and updates to stakeholders.
- Develop processes to coordinate shared projects and grants with the central office.
- Prepare and deliver spending updates and reports to stakeholders.
- Assist in developing training materials on fiscal systems and procedures. Refine processes for maintaining the financial data warehouse to ensure data accuracy.

- Proficiency in Microsoft Excel and financial systems (DOHMH/City applications experience is a plus).
- Strong analytical skills to evaluate and synthesize complex data sets.
- Excellent oral and written communication skills.
- Pr