Rep, Administrative

Sr. Administrative Representative

North Georgia Hydro

Clarkesville, Georgia

 

Internal Posting

This position will report to the Hydro Manager. The Administrative Representative is to provide excellent customer service and administrative support to the plant. This position requires working within a team as well as working independently. 

 

Key expectations include:

• Manage/maintain calendars and email
• Support management staff with all administrative needs
• Prepare site-specific information
• Organize & schedule meetings, conference calls and related logistics (i.c. equipment for presentations, agenda, handouts, reservations, refreshments, etc.)
• Serve as the invoice reconciler for North Georgia Hydro
• Maintain office supplies
• Answer phones and assist callers to meet their needs
• Prepare time sheets/enter time into Oracle
• Prepare call-out lists
• Support plant personnel with expense statements (Oracle)
• Additional miscellaneous administrative support duties
• Create purchase requests (Maximo). 

 

 

JOB REQUIREMENTS

 

Education Requirements:

 

High school diploma or GED preferred

 

Experience Requirements:

 

• A minimum of three years of previous work experience in a Secretary/Administrative Assistant role performing the responsibilities listed in the job summary role is required.
• Experience with Microsoft Office 365 Suite required (Word, Excel, Outlook, PowerPoint, SharePoint required)
• Previous experience with HR information System Database
• Previous experience with Oracle time entry, expense reporting, and invoice processing is preferred.
• Experience with Maximo Purchase Order and Invoice tracking, including account number distribution for assigning and tracking costs, is preferred.

 

Knowledge, Skills & Abilities:

 

• Ability to interact professionally with customers, management, peer administrative reps, and business unit personnel across the company. 
• Must be skilled in delivering work products with a high degree of accuracy and timeliness.
• Demonstrate the ability to organize, prioritize, and perform multiple activities simultaneously.
• Possess the ability to determine priorities and meet required deadlines with minimal supervision.
• Demonstrate proficiency in both verbal and written communications.
• Demonstrate proficient computer skills in MS Word, Excel, Outlook, SharePoint, and PowerPoint. 
• Ability to audit the timekeeping function (e.g., time entry/verification, Excess Straight Time, Non-Productive Time, Substitution hours, etc.)
• The ability to audit contracts/invoice entries. 

 

Behavioral Attributes:

 

• Exhibit behaviors consistent with “Our Core Values.”

“Unquestionable Trust, Superior Performance, Total Commitment”

• Demonstrate the ability to work as a team player and assist in other areas in absences or as needed.
• Demonstrate the ability to maintain confidentiality.
• Demonstrate initiative in getting work accomplished with minimal direction.
• Must perform daily with a safety-focused attitude and commitment to zero accidents or injuries. 

 

 

• New employees hired from outside the company for noncovered GPC Generation jobs that are identified as critical roles will only be eligible to apply for available internal job opportunities within their original plant location during their first 24 months of employment.  After 24 months of employment, new employees in these jobs may apply for job opportunities throughout the Southern Company system, regardless of location or department.

Georgia Power is the largest electric subsidiary of Southern Company (NYSE: SO), America's premier energy company. Value, Reliability, Customer Service and Stewardship are the cornerstones of the Company's promise to 2.6 million customers in all but four of Georgia's 159 counties. Committed to delivering clean, safe, reliable, and affordable energy at rates below the national average, Georgia Power maintains a diverse, innovative generation mix that includes nuclear, coal and natural gas, as well as renewables such as solar, hydroelectric and wind. Georgia Power focuses on delivering world-class service to its customers every day and the Company is recognized by J.D. Power and Associates as an industry leader in customer satisfaction. For more information, visit www.GeogiaPower.com and connect with the Company on Facebook (Facebook.com/GeorgiaPower), Twitter (Twitter.com/GeorgiaPower) and Instagram (Instag