DOC Centralia CC Executive Secretary III
State of IllinoisAbout the role
Job Requisition ID: 57719
Opening Date: 07/31/2026
Closing Date: 08/13/2026 11:59 p.m.
Agency: Department of Corrections Centralia Correction Center
Class Title: EXEC SECRETARY III - 14033
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated starting salary $5,952 : Full salary Range: $5,952 - $7,952 per month
Job Type: Salaried
Category: Full Time
County: Clinton
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC014 Collective Bargaining Coverage
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position overview
As Executive Secretary III to the Warden at Centralia Correctional Center, you will be instrumental in assisting with the processing of all aspects of the duties and responsibilities of the Warden’s Office. You will ensure the direction disseminated by Warden and his/her superiors is relayed in a proficient and accurate manner to the appropriate locations. You will also maintain accurate files and electronic documents to ensure the smooth and efficient operation of Warden’s office. Your organization skills will make you a key player in an ever changing and fast-paced environment. We encourage all qualified applicants to apply.
Essential Functions
- As an administrative secretary, conducts special projects and studies by gathering data, coordinating, monitoring and completing assigned projects
- As a secretary, keyboards correspondence, memoranda, reports and other documents
- Composes replies to routine correspondence and signs supervisor's signature
- Maintains appointment calendar
- Opens, reads and sorts all incoming mail
- Monitors Employee Review Board hearings and oral reprimands issued
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of two (2) years secretarial or business college and three (3) years of secretarial experience OR completion of high school and five
(5) years secretarial experience - Requires ability to type accurately at 55 wpm
Preferred Qualifications
- Prefers at least three (3) years of experience working with confidential material
- Prefers at least three (3) years of experience applying rules and regulations of a private or public agency
- Prefers at least three (3) years of experience applying the principles of office management
- Prefers at least three (3) years of experience composing correspondence independently on behalf of another person
- Prefers at least two (2) years of experience establishing and developing written instructions and procedures
- Prefers at least three (3) years of experience interacting with management, officials of government, private industry, and the public
- Prefers at least two (2) years of experience communicating clearly and effectively both orally and in writing
- Prefers at least two (2) years of experience gathering, analyzing, and interpreting data and preparing reports
- Prefers at least one (1) year of experience operating common office equipment such as multi line phone systems, copiers, fax machines, and scanners
Conditions of Employment
- Req
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