Accounts Payable Specialist

NECESSARY MATERIALS FOR APPLICATION:

-Letter of Introduction 

-Resume 

-Letters of Recommendation- Two (2) current, professional letters (at least one from a direct supervisor

 

Accounts Payable Specialist

Job Description

 

Reports To:   Accounting Manager (or designee)

FLSA Status: Non-Exempt

School Classification: Classified

Pay Schedule: Range 3 ($26.58 - $34.94)

Work Schedule: 12 months

Location: Onsite and Remote Office 

 

 

Position Summary:  Under general direction performs independent, advanced analytical, complex tasks to assist in the smooth and efficient operation of the business services department including accounting administration, data gathering, auditing, report preparation, and special project assignments.

 

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

 

Accounts Payable:

1. Completes invoice match and uploads process on purchase orders

2. Assists the department in working with materials and/or community providers to resolve any invoicing or billing issues

3. Assists with tracking down old invoices for orders that have not been billed 

4. Manages the departments efforts to resolve stale dated checks

5. Assists with compliance reporting to various State and Federal agencies

6. Assists with responding and/or disseminating email messages from the shared accounts payable email 

7. Assists in the development, collection, and maintenance of operational metrics

8. Prioritizes daily tasks in order to meet operational metric goals

 

Accounting:

1. Reviews financial and accounting records for accuracy completeness and compliance with standards

2. Prepares and submits financial and statistical reports and claims as required and assist the auditor in the annual audit process

3. Performs financial and statistical studies to assist the administration in the formulation of programs and procedures

4. Assists school personnel in obtaining current balances on accounts

5. Supports the department in the annual (non attendance) annual audit

6. Supports payroll department with CalSTRS related reporting

 

Budget: 

1. Assists in the development, implementation, and monitoring of a comprehensive budget and accounting program

2. Assists in the budget development process and initiates and recommends budget adjustments; revises the budget for all funds

3. Assists in the development, preparation, and analysis of interim budget reports

4. Assists in the preparation and analysis of multi-year financial projections

 

Administrative Support:

1. Answers phone calls and provide a high level of customer service

2. Welcomes office visitors and directs them as needed, providing a high level of customer service

3. Supports and facilitates office and school events

4. Develops, streamlines and improves systems and procedures within the department and across other departments within the school as needed

 

Other Duties:

1. Responds to all school related written correspondence, phone calls, voicemails, and emails within 24 business hours

2. Documents and refers to the school’s management all formal disciplinary actions involving students and staff to school management ensuring compliance with the school’s Uniform Complaint Policy and the school’s Uniform Technology Policy; addressing and resolving complaints from students, parents, and staff in a timely manner; and complying with the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)

3. Performs other duties as assigned

 

QUALIFICATIONS GUIDE