Temporary Accounts Payable Specialist

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

 

Primary Purpose:

Contributes to the organization's financial success by recording and analyzing financial information.

 

Job Category: Non-Exempt

Hiring Range: 

Pay Basis:  Hourly

Subject to Grant Funding? No  

Essential Job Functions: 

1. Responds to inquiries and resolves discrepancies involving simple to moderately complex financial transactions in a timely manner, requiring a general understanding of work-area policies and procedures.
2. Acts as liaison with other departments, divisions, or organizations.

General
3. Operates computers programmed with accounting software to record, store, and analyze information.
4. Operates 10-key calculators and copy machines to perform calculations and produce documents.
5. Debits, credits, and totals accounts on computer spreadsheets and databases, using specialized accounting software.
6. Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
7. Reconciles or notes and reports discrepancies found in records.
8. Resolves discrepancies in accounting records.
9. Compiles statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, and accounts payable.
10. Accesses computerized financial information to answer general questions as well as those related to specific accounts.
11. Process vendor invoices, checks requests, cash advances, expense reports and journal entries.
12. Reviews purchase orders, vendor invoices, check requests, cash advances, expense reports, and journal entries, for accuracy.
13. Generates reports to ensure timely information is available for management use.
14. Scans and files forms and documents using electronic/manual filing systems to ensure appropriate document retention.
15. Performs general office duties, such as filing, answering telephones, and handling routine correspondence.

Accounts Payable
1. Matches order forms with invoices and records the necessary information.
2. Processes, tracks and maintain records of invoices and supporting documents to ensure accurate revenue recognition or payment reporting.
3. Calculates and prepares checks for utilities, taxes, and other payments.
4. Monitors status of vendor accounts to ensure that payments are up to date.
5. Responds to internal and external inquiries and resolves routine problems in a thorough and timely manner.
6. Audits data and corrects discrepancies to ensure payments comply with NSU expense policies and Federal regulations.

Other
1. Tests programs or databases, corrects errors, and makes necessary modifications.
2. Helps programmers and systems analysts test and debug new programs.
3. Assists in developing training materials and procedures, and trains users in the proper use of hardware or software.
4. Serves as trainer and mentor for junior employees.
5. Complies with federal, state, and company policies, procedures, and regulations.
6. Completes special projects as assigned.
7. Performs other duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. Intermediate knowledge of MS Office Suite (Outlook, Word and Excel).
2. Basic knowledge of MS Access and/or other database reporting tools.
3. Working knowledge of Banner, Ariba and Concur.
4. Accounting - Working knowledge of accounting principles and practices.
5. Clerical - General knowledge of administrative and clerical procedures and systems such as word processing, filing, answering phones, managing files and records, designing forms, supply/equipment ordering, and other office procedures and terminology.
6. English Language - General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
7. Customer and Personal Service - General knowledge of principles and processes f