Accounts Payable Administrator

Southern States Material Handling is more than just forklifts- we offer complete warehouse solutions! We pride ourselves in successfully partnering with our customers to offer resolutions that keep businesses running! Specializing in new & used equipment, operator training, equipment rentals, fleet management, service & repair, automation and warehouse organization, Southern States ToyotaLift solves problems.

As an Accounts Payable Administrator with Southern States Toyotalift: Contribute to making Southern States Material Handling a leader in the material handling industry by ensuring efficient maintenance and processing of accounts payable transactions for the accounting department.

Come be a part of our Toyota family!

Top of the Line Benefits!!

• 401(k) with company matching
• Dental insurance
• Health insurance
• Vision Insurance
• PTO and Vacation
• Paid Holidays
• Flexible Spending Account
• Life Insurance

What you Need/Basic Qualifications:

• Minimum of 2-4 years accounts payable experience required.
• Experience in handling high volume accounts payable preferred.
• General Account experience preferred.
• Knowledge of accounts payable functions and general accounting procedures
• Knowledge of relevant computer applications
• Proficient in data entry and management
• Ability to organize and prioritize.
• Attention to detail and dedication to accuracy.
• Excellent communication and problem-solving skills

 

Education and Certification Needed:

• High School diploma required.

What you’ll Do:

• Strengthen and grow relationships with vendors and suppliers through timely payments.
• Review invoices and check requests including ensuring appropriate documentation prior to payment.
• Sort and match invoices and check requests
• Set invoices up for payment through internal systems.
• Process check requests by coding and inputting check information
• Prepare and process accounts payable checks, wire transfers and ACH payments.
• Work with vendors on reconciliation of credit card and bank payments; find processing errors and take corrective action.  Verify entries and compare system reports to balances.
• Maintain accurate historical records of payments and actions around payments.
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date.
• Resolve invoice discrepancies.
• Completes vendor file maintenance including updating address, names, terms and add new vendors according to policy and procedures.
• Correspond with vendors and respond to inquiries.
• Produce monthly reports.
• Assist in month end closing duties.
• Invoice coding
• Comply with national and local financial regulations.

• Mon-Fri 8am – 5pm