Branch Administrative Assistant

There’s a Place for You at Capital

A career at Capital Electric is more than a job. You’re investing in a brighter, more sustainable future together and joining a team that makes a real difference for our customers. Capital Electric offers electrical products and services to contractors. If it helps bring electricity to an office, home, factory or other building – you can find it here. We operate in Maryland, Virginia, Pennsylvania, West Virginia, North Carolina, South Carolina and Georgia, and are part of the Sonepar group, the world’s #1 electrical distributor with over 45,000 associates around the globe.

Being “Powered by Difference” means we respect and value diverse perspectives. Within Capital Electric, we offer a supportive culture and great benefits, and as part of the larger Sonepar group, we can offer exciting opportunities to grow your career.

Capital Electric

Washington Area

 

                              

Summary: 

A Branch Administrative Assistant works in the Eclipse Operating System to support several branch and department locations in the Capital Electric market; addressing reports daily so that accurate and timely customer and vendors invoices are processed.

 

Responsibilities:

• Answer and assist with telephone calls
• Bill direct and lot job orders
• Bill freight on stock orders through Freight Audit Report
• Enter customer payments
• Input shipment correction claims
• Issue credit to resolve accounts receivable disputes as approved by local management
• Manage returns - customer credits, including negative purchase order returns to vendor
• Review unapproved payables for both stock and direct order, may include lot jobs
• Support Sales Writers and Branch Managers with Eclipse transactions
• Work with Branch Manager to clear open cash accounts receivable
• Attention to 25th statement and end-of-month closing
• Enter customer invoices in third party portal

 

 

Minimum Qualifications:

• Experience working with Accounts Payable is preferred
• Strong knowledge of Microsoft Office software (Word & Excel)
• Experience in Eclipse Operating System is a plus
• Self-starter with the ability to work independently with little supervision
• Excellent verbal and written communication skills
• Customer service oriented
• Strong organizational skills
• Detailed oriented
• Ability to multi-task

• Reliable, responsible, and a great work ethic

What We Offer You