Executive Assistant IV, CCO/President and SVP, TV Development - Alloy Entertainment

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role…

Provides administrative support to the Chief Creative Officer & President, and the SVP, TV Development & Production - Alloy Entertainment

Your Role Accountabilities…

Administrative Duties

• Organizes and schedules meetings and Zooms. Maintains and updates executive’s calendar throughout the day as changes occur

• Answers incoming phone calls in a polite and professional manner and accurately screens incoming calls, takes, and relay messages, maintains a call log

• Coordinates meal reservations, gifts, and travel including flights, housing accommodations, ground transportation in various time zones

• Coordinates event logistics for the company (i.e. development retreat), book tickets to screenings, film festivals, etc., as needed

• Documents meeting minutes, action items, and status updates

• Generates material in preparation for meetings including biographies, credits, upcoming projects, representation, and more

• Keeps track of all ongoing projects and is well-informed of related activities and associated materials

• Maintains weekend reading logs, and interdepartmental memos

• Assists with research tasks, as needed

• Maintains a strong organizational system for all materials and information

• Disperses data and material with studios, networks and IP holders confidentially and thoughtfully

• Creates and submits expense reports. Oversees general office operations, including but not limited to keeping inventory, ordering supplies, and coordinating with building personnel

Creative Support

• Reads and writes coverage on submissions across TV

• Maintains and organizes tracking grids for internal projects in TV development and production, talent tracking, submissions, etc.

• Assists with building lists, creating decks, taking notes, conducting research, and executing special projects as needed.

• Performs additional related duties as assigned

Qualifications & Experience…

Work Experience

• Minimum 2-4 years experience managing an executive office within the TV industry required

Education, Professional Training, Technical Training or Certification

• High School diploma or equivalent required

• BA/BS degree required

Knowledge/Skills

• Must have proficiency with MS Word & Excel, Filemaker Pro, PowerPoint, & the internet

• Must have excellent proofreading & writing skills

• Must have excellent organizational skills & possess ability to prioritize tasks

• Must have excellent communication skills

• Broad knowledge of TV industry required

• Must have a strong knowledge of entertainment industry & key players

• Must have ability to create & maintain databases & other resources

• Must be able to interface with all levels of personnel, including senior management, clients, producers and journalists

Other Requirements

• Must be able to interface with high-level talent, filmmakers, producers, key industry partners and external studios and networks with poise and professionalism

• Must be able to handle highly confidential information

• General Office Activities – including, but not limited to Walking, Standing, Sitting, Climbing stairs, Typing, Filing, Lifting, Bending, etc.

• Must be able to work in extremely fast-paced environment

• Must be able to handle multiple tasks simultaneously

• Must have excellent follow-through skills

• Must have ability to self-direct and take initiative to pursue projects in the office with minimal direction

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