Job Summary

Under the supervision of the Baton Rouge Director, the Coordinator for Financial Aid and Admissions, Baton Rouge supports the University and the College of Health Sciences by serving as a key point of contact for both current and prospective students. This role provides guidance and assistance related to admissions and financial aid processes, acting as a representative of both departments to ensure a positive and informed student experience.

Duties and Responsibilities

This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. Duties and responsibilities listed are essential job functions and exclude functions which are incidental to the performance of fundamental job duties. All duties and responsibilities listed below should be performed in an effective and efficient manner.

• Assist the university in implementing the Statement of Purpose
• Assist the university in implementing the long-range institutional and financial plans
• Handle student inquiries related to admissions and financial aid
• Respond to student requests for admissions and financial aid materials
• Enter admissions and financial aid data for designated campus/site into the student data system
• Complete and maintain student financial aid files for the designated campus/site
• Assist students, parents, faculty, and staff with questions concerning admissions and financial aid
• Counsel prospective students and parents on processing admissions and financial aid documents
• Responsible for advising students to complete Entrance/Exit Counseling related to financial aid
• Serve as back-up for processing other student loans as needed
• Facilitate student registration
• Evaluate applicants’ transcripts for determination of eligibility to enter the College of Health Sciences
• Issue letters of acceptance/rejection for the College of Health Science applicants
• Provide end-user training in the use of office applications and the student information system
• Actively work at establishing positive relationships with faculty, staff, and students
• Assist in proctoring exams
• Assist with monitoring and maintenance requirements of the Baton Rouge assigned P-Card
• Greet and assist students and employees when entering office
• Provide necessary forms to students/employees, and assist with completion of forms
• Serve as receptionist as needed by answering phone, voicemail, and email, and distributing mail
• Produce letters, reports, and minutes from rough drafts utilizing word processing skills.
• Maintain an accurate and complete filling system for students and faculty.
• Assist with revisions and printing requests for the School of Nursing and COHS
• Complete special tasks including but not limited to fingerprinting students and faculty, completing special reports and documents, and arranging room assignments.
• Maintain program, student and employee forms and packets
• Assist supervisor with planning, organizing and recording minutes for monthly faculty meetings.
• Assist supervisor with planning recruitment, graduation and community of interest events, and orientations
• Assist supervisor with processing purchase orders, check requests and mileage reports
• Assist supervisor with printing and mailing student information, orientation, and admission information.
• Remain cross-trained on other student services positions to provide student assistance during employee absences
• Track and organize program applications
• Maintain an effective working relationship with University personnel, students and the community