Personal Assistant

This is a remote position.

Responsibilities:

• Manage and organize the executive’s daily schedule, including both professional and personal commitments
  

• Handle client communications, primarily via email, ensuring prompt and professional responses
  

• Attend meetings on behalf of the executive, take comprehensive notes, and deliver messages as needed
  

• Coordinate and schedule meetings, including rearranging schedules on short notice when conflicts arise
  

• Manage projects using Basecamp, ensuring tasks are on track and team collaboration is smooth
  

• Perform basic bookkeeping tasks, including sending invoices and tracking accounts using QuickBooks
  

• Assist with personal budgeting using YNAB (You Need A Budget) software
  

• Proactively identify potential scheduling conflicts and propose solutions
  

• Prioritize tasks and messages, ensuring the most critical items are addressed promptly
  

Requirements:

• Minimum 3 years of experience as a virtual assistant or executive assistant
  

• Proficiency in Basecamp, G Suite, and QuickBooks
  

• Familiarity with YNAB (You Need A Budget) software
  

• Excellent written and verbal communication skills in English
  

• Strong organizational and time management skills
  

• Ability to work independently and take initiative
  

• Proficiency in note-taking and summarizing key points from meetings
  

• Adaptability to changing priorities and ability to work in a fast-paced environment
  

• Comfortable with both personal and professional task management
  

Scope:

• Full-time position (40 hours per week)
  

• Monday to Friday from 9 AM to 6 PM with 1 hour unpaid lunch break

• Remote work with flexible hours to accommodate changing schedules
  

• Direct communication with clients and team members
  

• Responsibility for managing and prioritizing the executive’s workload
  

• Potential for growth and increased responsibilities within the consultancy