Growth Partners Administrative Coordinator

SCOPE: This position is responsible for advancing the Seed Company’s mission by assisting the Growth Partners organizational development consulting team in communication, hosting at the head office in Arlington Texas, coordinating meetings and events, and in various functions and administrative tasks. 

ESSENTIAL FUNCTIONS: 

Communication

•    Assist and execute consistent communication to Growth Partners team members in a variety of online, written, and visual forms as directed by Growth Partners senior leaders.

•    Help create standard PowerPoint presentations as a catalog for Growth Partners and assist with specific presentations for the VP of Growth Partners.

•    Help write periodic updates, reports, and proposals for the Growth Partners, Field, and Executive Leadership teams.

•    Create and maintain a Growth Partners organizational chart and map that reflects current staffing and domains. 

•    Communicate appropriately with Growth Partners clients as directed.

•    Support the orientation of new Growth Partners team members to Growth Partners processes and tools

•    Pray and distribute prayer requests

•    Coordinate requested mailings and correspondence to partners from the Growth Partners Leadership Team member(s), as needed.

Meetings, Hosting and Events

•    Host and coordinate meeting logistics when field partners visit the Seed Company office.

•    Assist in planning and taking notes for a variety of Growth Partners meetings as requested by Growth Partners senior leaders.

•    Attend and/or coordinate logistics for Growth Partners gatherings in collaboration with the Growth Partners Leadership Team.

•    Assist in planning quarterly Growth Partners team meetings.

•    Maintain awareness of head-office-based events and keep the Growth Partners Leadership Team briefed on relevant activities.

•    Provide assistance in various areas needed for Seed Company events where Growth Partners is involved, as needed.

Administrative

•    Maintain various group pages and documents in SharePoint, Monday.com, and other applications to ensure information is well organized, updated, and accessible for Growth Partners and team.

•    Assist the Growth Partners team in file maintenance for Growth Partners documents, resources, and training materials.

•    Propose improvements to Growth Partners processes and tools for more effective and efficient ministry

•    Support the process of collecting and organizing client reporting data and maintaining confidentiality

•    Facilitate the drafting and signing of contracts, agreements and MoUs

•    Help book travel, meetings with partners, and meeting spaces as needed for Growth Partners leadership team members.

•    Work with head office management to order necessary meals and supplies for meetings and events.

•    Process expense reports for the VP of Growth Partners.

•    Purchase gifts and supplies, as needed.

•    Coordinate requested mailings and correspondence to partners from the Growth Partners Leadership Team member(s), as needed.

•    Provide Growth Partners information to the Executive Coordinator team for the quarterly Board Reports and Annual Report as needed.

•    Assist and coordinate specific research and analysis requests related to Growth Partners' historical portfolio data, as needed.

SUPERVISORY RESPONSIBILITY:

•    No supervision requirements.

OTHER DUTIES: 

•    Attend and participate in a variety of meetings and task force groups as directed and maintain the required level of knowledge pertaining to operating procedures, requirements, processes, and policies.

•    Lead and/or participate in projects or task force groups that focus on issues having organization-wide impact.

•    Perform or assist with any assignments as required or directed.

WORK ENVIRONMENT:

This job operates in a professional office environment within a highly collaborative, synergistic, high-paced team.

PHYSICAL DEMANDS:

The physical demands here are representative of those that must be met by a staff member to successfully perform the essential functions of this job. While performing the duties of this job, the staff member is expected to sit for prolonged periods working on a computer. Must be able to lift 30 lbs for logistics and travel.

TRAVEL:

Able to travel both domestically and internationally for up to 4 weeks a year.

QUALIFICATIONS: 

•    Strong faith in Jesus Christ as Savior; God-honoring lifestyle.

•    Passion for the Word of God and prov