Part-Time Office Administrator/Receptionist (M/F/D)

The Opportunity:

Avantor is seeking a highly organized, part-time Office Administrator/Receptionist to provide essential administrative support to various departments and ensure efficient task and request management.

This role is fully site-based in our Dublin office at the Orion Business Centre.

Working days/hours

• Tuesday, Wednesday & Thursday from 9 am until 2 pm (15 hours total)

What we’re looking for

• Experience: At least 3 years in an administrative role

• Strong organizational skills

• IT proficiency

• Effective verbal and written communication skills

• Required Languages: Fluency in both written and spoken English

How you will thrive and create an impact  
 

• Meeting and greeting visitors and allowing access into the building

• Manages TV in reception and updates with names/profiles of weekly/daily visitors

• Responsible for daily distribution of post and management of outgoing post

• Scanning of invoices to the AP team

• Provides administrative support for multiple departments within Avantor – to include training records, assistance with INAB certs.

• Company car administration tasks to include the management of toll tags, fuel cards, tax discs, liaising with fleet companies for new car leases, coordination of Company car BIK forms, preparing BIK data for payroll.

• Point of contact for Egencia - our travel partner; assist staff set up their profiles plus agree rates with our chosen local hotels annually. 

• Ensures Avantor Ireland Intranet is up to date, uploading and maintaining integrity of documents

• Assists in the organisation of internal and external company events and provides administrative support

• Arranges lunches & refreshments for internal meetings

• Scheduling Induction Day for new starters

• Manages budget and replenishment of all stationary supplies, and other ad hoc supplies as needed for office and canteen etc

• Maintains the franking machine, water dispensers and coffee machine

• Meeting room and marketing room management

• Meeting service contractors and ensuring Permits to Work are completed prior to the commencement of works

• Handling overflow of incoming calls

• Performs other duties as assigned

• In conjunction with the Manager, sets, agrees, and takes ownership of goals as per the PMP process

• Willingness to perform other duties as assigned

Benefits:

• Standard Holidays: 25 days of annual leave plus 10 bank holidays (pro rata)

• LinkedIn Learning: Access to LinkedIn Learning for professional development

• Private Medical Insurance: Comprehensive coverage after successful probation

• Enhanced Pension: Available after successful probation

• Employee Assistance Programme: Support when you need it

• Additional Holidays: Option to purchase extra leave

• Bike to Work Scheme: Encouraging a healthy commute

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.
 
The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.
 
We are committed to helping you on this journey through our diverse, equitable and inclusive culture